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Administrative Analyst - Nursing

Job Summary

The Administrative Analyst for The Valley Foundation School of Nursing (TVFSON) works under the direction of the Department Chair and is responsible for coordinating various projects including managing regulatory compliance/accreditation reports, clinical onboarding, clinical practicum contracts management, and administrative support for the department of Nursing. The Administrative Analyst oversees, gathers, and accurately analyzes all data related to regulatory compliance, onboarding, and contract management. The incumbent has broadly delegated authority for administrative functions, implementing procedures for BSN, MSN and DNP accreditation, and works collaboratively with staff in the College of Health and Human Sciences and the University as needed.

Key Responsibilities
  • Maintain complete archives, demographic data, and recordkeeping for reporting as required for SJSU program reports for the California Board of Registered Nursing (BRN), the Western Association of Schools and Colleges (WASC), and the Commission on Collegiate Nursing Education (CCNE)
  • Maintain Skyfactor database for BSN, RN-BSN, Masters and DNP exit, alumni, and employer surveys. Ensure database is current, accurate
  • Maintain communications with department administrators, coordinators, faculty and students. Interface with personnel in the College of Health and Human Sciences, and the University as required
  • Act as the liaison between clinical agencies and SJSU contracts office and track contracts and clinical affiliation agreements
  • In partnership with the Assistant Director, work directly with clinical agencies to place students in their clinical rotations
  • Maintain Facilities Central on boarding documentation
  • Interface with clinical agency staff concerning required documents needed for practicums
  • Collaborate with Assistant Director in managing contracts
  • Organize and maintain contract management and timeline within the School of Nursing and the University Contracts Department
Knowledge, Skills & Abilities
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
  • Ability to draft, compose and appropriately format correspondence and standard reports
  • Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
  • Ability to perform accurately in a detail-oriented environment
  • Ability to be fully functional in all technical aspects of work assignments
  • Professional interface with faculty, University personnel and clinical agency partners for contract management
  • Strong oral and written communication skills. Must possess excellent customer service and public relations skills
  • Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling
  • Skilled in training for all SJSU Nursing student admission related databases (i.e. Skyfactor, Filemaker Pro, PeopleSoft)
  • Skilled in training for all SJSU Nursing student department criteria related databases (i.e. CastleBranch)
  • Understanding of information required for reporting for the BRN, WASC, and CCNE
  • Working knowledge or ability to develop understanding of the various databases used in the department
Required Qualifications
  • A bachelor's degree and/or equivalent training
  • Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
  • Experience managing and coordinating a complex office
  • Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically
  • Demonstrated excellent written and communication skills
  • Experience handling confidential information
  • Demonstrated working knowledge of MS Access and Adobe Acrobat


Classification: Administrative Analyst/Specialist - Non Exempt
Anticipated Hiring Range: $5,029/month - $5,200/month
CSU Salary Range: $3,518/month - $6,791/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest
All applicants must apply within the specified application period: June 13, 2023 through June 27, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at and questions may be sent to .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: June 13, 2023 (9:00 AM) Pacific Daylight Time
Applications close:

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