Sports Facilities Manager (29997)

Position Summary

The Assistant Director of Athletic Facilities and Operations will assist in games management, equipment and facility needs for assigned athletic practices, competitions, events, camps, clinics, and athletic facility rentals.

Essential Duties and Responsibilities

Maintenance

• Responsible for maintenance and field preparation of outdoor athletic facilities including dragging infield, grooming artificial turf fields, edging, lining, replacing bullpen and game mound clay and other daily/routine field maintenance duties as needed.

Parking

• Management of all Convocation Center and Athletic parking lots prior to, during and after home football games.
• Assist in management of parking lots for all special events at Huskie Stadium and the Convocation Center which Includes staffing, reconciling event parking revenue, establishing and monitoring traffic flow, updating parking maps and policies, and notes any apparent lot hazards to supervisor.
• Maintains part-time parking staff schedules and monitors performance.

Inspection and Repairs

• Inspect athletic facilities for maintenance issues and submit work order for maintenance repairs.
• Monitors status of work orders to ensure all repairs are done in a timely manner: communicate with and coordinate maintenance conducted by Physical Plant and outside vendors.

Event Management

• Assist with athletic home games management, contests and events.
• Responsible for planning, set up, event management, and tear down of equipment for outdoor sport competitions as well as set up and tear down for competitions and events held in the Convocation Center as assigned.

Scheduling

• Assist with coordinating and scheduling athletic facility rental requests.
• Works with coaches, vendors and rental group representatives to ensure needs are met, including on-site supervision during athletic facility rentals and hiring, training and scheduling part time rental supervisor staff.

Other duties

• Assist with the duties of the Associate Athletic Director Facility Operations responsibilities as needed.

Camps

• Assist with sport camps including scheduling, registration (pre and on site), and working knowledge of camp registration database (JumpForward).
• Cash handling responsibilities $5,000 – $10,000 monthly; Attend cash handling training.

Inventory

• Assist with purchasing, annual inventory and maintenance of equipment related to offices, game day and facilities.

Minimum Required Qualifications (Civil Service)

1. (A) Bachelor’s degree in Campus Recreation or Athletics, Sports Management, Business Administration, or a closely related field

or

(B) Three (3) years of responsible experience in the maintenance and operation of sports facilities (such as intercollegiate, recreational, or intramural facilities), two of which were in a supervisory capacity

AND

2. One (1) year of experience in the management of sports facilities, in addition to the training/experience required in #1

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

1. Knowledge of operation procedures of recreational facilities or comparable facilities.
2. Knowledge and background of recreation and fitness programs.
3. Knowledge and experience in planning, prioritizing, and organizing a complex workload.
4. Knowledge of equipment standards and inventory records process.
5. Knowledge of NCAA, conference and institutional rules and regulations.
6. Skills in leadership and management.
7. Skills in budget development, facility management, personnel, training, and program development.
8. Ability to train, assign, supervise, and evaluate the work of others.
9. Ability to effectively communicate through oral, written, and electronic forms.
10. Ability to identify problems, evaluate alternatives, and implement effective solutions.
11. Ability to establish and maintain a good rapport with university faculty, staff, students, and the general public.
    
    

Specialty Factors (Civil Service)

N/A

Preferred Qualifications (Civil Service)

• Knowledge of and compliance with National Collegiate Athletics Association ( NCAA ) regulations, both those general in nature and those which apply directly to the position’s responsibilities.

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

N/A

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

7/01/2023

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard Hours Per Week

37.50

Salary

Commensurate with experience; Offers a robust benefits package

Hourly or Semi-monthly Pay Rate/Range

Earn Type

Hourly

Application Procedure

Application Procedure

Application Procedure

Required Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.
4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Manager of Sports Facilities for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
• Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/71863

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
4. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
5. * Have you attached all transcripts to support the degrees you are submitting for consideration?
   • Yes
   • No
6. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable