State University of New York at Oswego
Student Association Business Coordinator
The department of Student Engagement and Leadership at the State University of New York at Oswego invites applications to fill a full time Student Association Business Coordinator position.
Posting Date: June 6, 2023
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Compensation: Minimum salary- $52,000 commensurate with experience plus full New York State benefits package.
Benefit Information: The State University of New York provides an excellent benefit package. Click here for more information.
Date of Appointment: As soon as possible
CONTEXT OF THE JOB:
Reporting to the Director of Student Engagement and Leadership, the Student Association Business Coordinator (SABC) is a full time, 12-month position that also serves as a member of the department of Student Engagement and Leadership (SEL), within the Division of Student Affairs at SUNY Oswego. The SABC works directly with the Student Association (SA) and its officers regarding the execution of financial duties and needs of the Student Association. This role provides oversight and administration to the financial policies and procedures for SA including but not limited to procurement, budgeting, financial planning, audits, and credit cards while collaborating with Auxiliary Services, the SA accountant, the SA lawyer, the SA insurance company, and other University stakeholders. Additionally, the SABC reviews student organization budget balances and verifies availability of funds and responds with account numbers and other necessary related information. This position also supports the SA Finance Manager as needed with processing procurement card transactions, invoice payment forms, deposits, purchase orders, internal chargebacks, journal entries, and various types of travel transactions, as well as maintaining current club financial documents.
Description of Responsibilities:
- Coordinate the budget development for the succeeding fiscal year.
- Conduct annual treasurer training and update or create treasurer manuals.
- Conduct annual internal audit of inventory, tag items and update inventory and depreciation asset list periodically.
- Work with outside accountants, insurance agents, and auditors as necessary for budgeting and financial purposes.
- Conduct an annual audit at the end of each fiscal year (by June 30th).
- Collaborate with the Student Association Finance Manager on purchase orders and budget development.
- Assist student organizations to make sure they are following SA Finance Policy and University policies regarding their events and programs.
- Review all contracts that student organizations wish to enter for services, events, etc. and make sure they comply with SA and SUNY finance contract guidelines and University policies.
- Update the Student Association Financial Policy; suggest proposed changes in policy to the Student Association Senate as appropriate for approval.
- Serves as a resource by educating and counseling students and student organizations about financial processes, procurement, budgeting, and financial planning related to events and programs.
- Develops training and resource materials for student clubs and organizations and provides training on various financial functions.
- Adheres to the Student Association Constitution and Bylaws, and SUNY Board of Trustees policies and procedures.
- Serves as an Ex-Officio member of the Student Association Budget Council – responsible for preparing the initial SA budget to include organization budgets and contracts throughout the initial process and the appeal process, along with attending Budget Council meetings.
- Creates account summary to be submitted to the President of the University (or designee) in May of each year along with the succeeding year’s budget for approval and certification by the President.
- Attends weekly SA senate meetings, as requested, to present updates on financial activities and contingency.
- Other duties to support the financial activities of the Student Association, as assigned.
SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan. As such, the incumbent is expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.
- Bachelor’s Degree in accounting, business, or related field at the time of appointment.
- Competence using word processing, spreadsheet, email, and electronic calendaring software, as well as other office technologies.
- Experience using technology and systems to support administrative, operation and program functions.
- Ability to manage confidential information and records.
- Excellent time management and organizational skills with the ability to manage multiple tasks with fluctuating and time-sensitive deadlines.
- Excellent communication and relationship building skills with an ability to work well with student and faculty/staff constituent groups.
- Ability to establish and maintain effective working relationships with a diverse campus community and individuals.
- Ability to exercise judgment and independent initiative; handle time sensitive matters that require concise problem solving and manage confidential and/or sensitive information.
- Master’s degree in higher education administration, college student personnel, or a related business field.
- A minimum of 1-3 years working experience in student affairs or a related business field.
- Intermediate knowledge and experience with Microsoft Office Suite, Oracle, Kronos, copier/scanner/fax machine, and 10 key printing calculators, along with software content management systems.
- Work experience and demonstrated success engaging with college students.
At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's Strategic Diversity and Inclusion Plan (https://www.oswego.edu/diversity/).
As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)
To Apply Submit:
- Cover letter addressing qualifications
- A separate statement describing your commitment to diversity, equity, and inclusion in your professional experience or personal life or community engagement
- Resume or CV
- Contact information for three professional references
Electronically To: http://oswego.interviewexchange.com/jobofferdetails.jsp?JOBID=163162
Candidates are required to submit all application documents listed under "To Apply Submit" be uploaded before you can submit your application for consideration. Your application will only be accessible for consideration once all required documents have been submitted.
Official transcripts are required at time of appointment. Visa sponsorship not available for this position or for tenure track faculty (Visa sponsorship is available for this position). (for MC positions: SUNY Oswego requires all Management/Confidential (MC) employees to be fully vaccinated against COVID-19.) Background checks will be conducted for finalists.
Files must be complete to be considered.
Description of Department:
Student Engagement and Leadership (SEL) seeks to foster a highly engaged, and active student body. Through innovative programs, co-curricular experiences, and collaborative staff-student partnerships, SEL plays a vital role in helping students connect to campus so they can achieve their full potential as students and as graduates of SUNY Oswego. Situated within the Division of Student Affairs (DSA), SEL accomplishes its work through leadership development; civic engagement; support for student organizations including fraternities, sororities, and clubs; and by offering engaging, fun, and educational activities and programs such as the annual ALANA Conference, I Am Oz Speaker Series, and MLK Event.
Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges and universities in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked among the top public master’s-level universities in the 2023 “Top Regional Universities in the North” by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review’s Best Regional Colleges in the Northeast – an honor bestowed on the SUNY Oswego every year since 2003.
Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to about 7,000 undergraduate and graduate students. The university offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.
Additional information about SUNY Oswego can be found at www.oswego.edu.
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy https://www.oswego.edu/human-resources/non-discrimination-policy
In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing firstname.lastname@example.org.
For Campus Safety information, please see the Annual Security and Fire Report (Clery): https://www.oswego.edu/police/annual-report.
SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at email@example.com.