Contracts Analyst, Senior

Contracts Analyst, Senior

Location: Purchasing
Regular/Temporary: Regular
Job ID: 607281
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.



Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• Full-time, 40-hour week, Monday through Friday 8:00 - 5:00 during the academic year.
• Summer hours are Monday through Thursday 9 hours per day during the range of 7:00 am - 6:00 pm as approved by supervisor.
• Work is indoors at a desk and workstation. May require additional hours to complete contract deadlines.

Job Description

Oversees, manages, negotiates, prepares, and reviews a variety of contract types and analyzes the terms and conditions, risk and appropriateness, to ensure they adhere to state and federal laws, rules and regulation; and university and Arizona Board of Regents policies, procedures, and needs.

Contract Negotiation - 60%

• Interprets contract provisions, stipulations, obligations, and liabilities.
• Reviews contractual terms and conditions to ensure compliance with Arizona Board of Regents, university policy, and federal and state laws and regulations.

Contract Management - 20%

• Oversees requests, records, and initiates paperwork; prepares addenda, provides follow-up, and obtains approval for contract changes.
• Corresponds with contractors and departmental representatives regarding contract issues, status or negotiation.

Records Management - 10%

• Evaluates and monitors contractor performance to determine the necessity for amendments or extensions of contracts, and compliance to contractual obligations.
• Assesses contractor service value and product/service reliability relative to cost; plans, organizes, and coordinates acquisition alternative, as appropriate.

Reports Administration - 5%

• Manages complex reports as required for audit and administrative purposes.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree and 5 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
  

Preferred Qualifications

• Experience negotiating technology contracts.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of state and federal laws, rules, regulations, and Arizona Board of Regents and University policies, procedures, and practices.
• Knowledge of applicable legislation, standards, policies and procedures applicable to university contracts.

Skills

• Preparation and analysis of complex contract terms and risk.
• Records maintenance.
• Develops and maintains good working relationships.
• Organizational skills and strong attention to detail.
• Microsoft Office Suite (Word, Excel, PowerPoint).
• Coordination of activities, evaluating data, and establishing priorities.

Abilities

• Balances competing priorities.
• Analyzes, negotiates, writes, and rewrites contracts.
• Communicates effectively.
• Promotes a diverse, inclusive environment.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Budgeted Salary is $54,779.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

June 20, 2023 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=607281&PostingSeq=1



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