Administrative Assistant for AI in Liberal Arts

Administrative Assistant for AI in Liberal Arts

Amherst Campus
Part Time
JR3877

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Assistant for Artificial Intelligence in the Liberal Arts position. The Administrative Assistant for AI in the Liberal Arts is a part-time (20-hour per week), academic year position, starting at $20.93 per hour. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they demonstrate competencies that support this broadly diverse community.

The Administrative Assistant will assist the Professor of Computer Science in the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative. This position will manage the AILA budget; administer hiring and payroll for a diverse group of AILA fellows; manage AILA follows; arrange and facilitate weekly AILA fellow meetings; coordinate AILA events; manage AILA publicity; work with offices across campus to facilitate implementation of AILA program elements; collect and maintain records for AILA impact metrics; help to prepare AILA annual report.

Summary of Responsibilities:

Administrative Duties

• Manage AILA budget; including handling reimbursements and honoraria, processing and reconciling receipts, monitoring spending, and projecting costs of planned activities
  
• Administer hiring and payroll for a diverse set of ALIA fellows by collecting hours and submitting them to payroll in a timely manner
  
• Manage AILA fellows by assigning duties, monitoring progress, and facilitating communications among fellows
  
• Arrange and facilitate weekly AILA fellow meetings - secure meeting space, prepare agendas, lead the meeting and discussions, take and post minutes
  
• Coordinate AILA events, which may include guest lectures, panel discussions, technology demonstrations, art exhibitions, live music or dance performances
  
• Manage AILA publicity including posters and announcements for events, advertising of the AILA website, and handling of press inquiries related to AILA activities
  
• Work with offices across campus to facilitate the implementation of AILA program elements
  
• Collect and maintain records for AILA impact metrics including numbers of students attending events, number of posts and participants in the online AILA forum, mentions of AILA in news stories, and other impact metrics to be developed
  
• Help to prepare AILA annual report
  

Qualifications:

Required

• Bachelor's Degree - Associate's Degree and or equivalent years of relevant experience
  
• Strong written and verbal, interpersonal, organizational, and time management skills
  
• Word processing and spreadsheet skills
  
• Attention to detail
  
• Ability to take initiative, and work independently and collaboratively
  
• Ability to manage and work well with students
  
• Commitment to working with a diverse community
  

Preferred

• Bachelor's Degree
  
• Experience with Workday software
  

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.


To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Administrative-Assistant-for-AI-in-Liberal-Arts_JR3877


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