Grant Administrator, Post Award (Remote Role)

Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University's Office of Sponsored Research is recruiting for an experienced Grant Administrator. The Grant Administrator will manage post-award activities for an assigned portfolio of grants within the Office of Sponsored Research unit using knowledge of grant management rules and regulations, financial budget management, technical expertise, and analytical skills. This position will act as a trusted partner with principle investigators to coordinate the post-award process to include: smooth transition from pre-award administrator, understanding of award requirements to ensure post-award policy and financial compliance. The incumbent will analyze project expenditures to ensure costs are allowable, reasonable and consistent handled per ERAU policies and sponsor requirements. Work in partnership with Accounting and Budget staff to set up, fund and fiscally manage awards. Successfully manage cost share, subrecipient agreements and extensions as needed. Track progress and drive to meet deadlines for assigned awards. Perform data entry in appropriate administrative systems including Streamlyne, Oracle, Maximus and Workday. Manage on time close out of award and provide reports as needed to university management and for internal and external audits.

Responsible for providing guidance to principal investigators regarding compliance related to federal and private grant administration. This includes compliance with internal policies and procedures, OMB and other government rules and regulations, and sponsoring agency terms and conditions.

This position requires collaboration with internal and external stakeholders on grant awards including project sponsors which may be federal, state, municipal, or private organizations. The incumbent will provide clear and concise communication to all stakeholders across the university and externally with sponsors. This position offers flexible work options - for local candidates, a hybrid or in office option is available. For candidates out of state, remote work will be offered.

Responsibilities include the following:

Manage post-award for government and private research grants, including:

• Provide guidance, support and assistance to principal investigators with award management to meet deadlines, adequately fund budgets and close out award on time.
• Project budget creation and review. Manage cost share and invoicing for sub-awards.
• Perform compliance review of all expenditures for adherence to university, agency, and federal requirements.
• Interpret agency regulations.
• Ensure appropriate setup/management of financial accounts and accurate documentation of compliance requirements and any special award terms and conditions.
• Analyze project expenditures to ensure costs are allowable, allocable, reasonable and consistently handled per ERAU policy and sponsor requirements.
• Review statement of work and other contract and grant requirements for projects.
• Serve as liaison among Grants Administration, PIs, University departments, campuses and external funding organizations beginning with transition from pre-award through to close out.
• Maintain a working knowledge of laws, regulations, and policies that affect research grant administration and compliance.
• Maintain a positive research environment and infrastructure.

Maintain grant records:

• Maintain complete and accurate files of grant post-award activity
• Input complete and accurate electronic data into university systems

Coordinate the close out and reporting of awards:

• Negotiate terms and conditions of awards
• Review award instrument for university acceptance
• Work directly with accounting to facilitate cost center set up

Coordinate other activities, special reports, projects and other related duties as assigned. Raise potential concerns involving grant budgets, administration, compliance issues and other key issues regarding grant administration and compliance. Recommend improvements for internal processes and practices and work collaboratively with the team to make changes.

Qualifications

• At least one year of grants management experience or at least three years of experience working in a highly regulated financial or technical role.
• Experience with other FAA or sponsors who support aeronautical research (NASA, NSF) a plus.
• Excellent attention to detail, outstanding customer service and impeccable communication skills are required for this position.
• Pre-award management experience or demonstrated experience with managing multi-part contracts or technical documents.
• The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
• Comfort working remotely and using tools to facilitate remote work, e.g., Teams, Zoom.
• Comfort with business systems that hold financial and administrative information, such Oracle or Workday.
• Proficiency with Microsoft Word and Excel, with particular regard to Excel formulas.
• Effective analytical and problem-solving skills.
• Experience using electronic pre- and post-award systems such as Grants.gov Workspace, NIH ASSIST, and NSF Fastlane/Research.gov preferred

Required skills, knowledge, abilities:

Demonstrated experience making independent decisions, researching, analyzing, and solving problems. Experience working effectively under pressure of deadlines, frequent interruptions, and changing and competing priorities. Ability to develop new systems or procedure to resolve problems and facilitate workflow. Excellent interpersonal skills and proven experience working both independently and as an effective team member. Experience in research administration and working knowledge of laws, regulations, and policies affecting research grant/contract acquisition and compliance. Knowledge of budgeting and budget development. Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications. Excellent oral and written communication skills. Discretion in dealing with sensitive and confidential information.