The Administrative Assistant will provide administrative and clerical support for the Office of Sponsored Programs. The successful candidate will report directly to the Director of Sponsored Programs.

Duties and Responsibilities

The duties listed below are representative of the knowledge, skill, and/or ability required for this position; Therefore, the successful candidate will be expected to:
  • Receive and disseminate confidential mail and correspondence exercising discretion
  • Draft responses to routine correspondence
  • Prepare daily schedules for the Director of Sponsored Programs.
  • Manage and maintain all general files
  • Interact professionally with university officers, faculty, staff, and students
  • Order and maintain office supplies
  • Manage incoming calls to the Office of Sponsored Programs
  • Demonstrate the ability to work in a fast-paced and confidential environment
  • Demonstrate a skilled use of computerized applications such as Microsoft Office (Word, Excel, PowerPoint, etc.)
  • Other duties as assigned by the Director of Sponsored Programs
  • Deliver outstanding customer service
  • Communicate effectively both orally and in writing with a wide variety of constituencies including administrators, faculty, and staff
  • Learn and work with the Banner system
  • Perform tasks with use the use of office equipment to include computers, copiers, scanners, etc., and Microsoft Office (Excel, Outlook, Work, PowerPoint, etc.)
  • Exercise confidentiality and discretion at all times.
  • Prioritize, plan, and organize multiple tasks and projects using organizational skills.

Associate’s degree or high school diploma and three years of Administrative Assistant experience and/or training; Or equivalent combination of education and experience.

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email at or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

** Incomplete applications will not be considered

** As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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