Administrative Assistant

Description

The Administrative Assistant will be in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across the Office of the Dean of the School of Liberal Arts and Education. S/he will support the Dean with various administrative and clerical tasks related to the day to day management and development of the Office of the Dean.

The successful candidate reports to the Dean of the School of Liberal Arts and Education.

Duties and Responsibilities

· Arrange staff meetings and scheduling appointments

· Manage office calendars, update databases and complete general clerical work and recordkeeping tasks

· Write memos, correspondence, invoices, receipts, spreadsheets and other reports as needed

· Keep the office database and filing system up to date and organized

· Purchase office supplies and work with vendors

· Assist with preparation and set-up of events organized by the Deans office and special projects as designated by the Dean

· Serve as a liaison between the Dean’s office and various divisions/departments for matters relating to administrative, fiscal, operational, and personnel procedures

· Manage and order supplies

· Provide information and referrals

· Take minutes during meetings

· Handle travel arrangements

· Prepare presentation materials including power point presentations and handouts

· Organize and keep inventory of all Department related marketing and resource materials

· Interface with repair personnel, vendors, delivery personnel, and equipment/service providers

· Prepare and compose routine reports

· Other duties as assigned by the Dean of the School of Liberal Arts and Education

Requirements

· High school diploma or equivalent and three years of clerical/secretarial experience and/or training; or equivalent combination of education and experience.

Qualifications

• Deliver strong customer service

• Perform tasks with the use of office equipment to include computers, copiers, facsimile, scanners, etc.

• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint, etc) to include creating/maintaining documents/spreadsheets

• Prioritize, plan and organize multiple tasks and projects using organizational skills

• Work independently and as a member of a team; demonstrated initiative and sense of ownership for projects

• Proficient in written and oral communciation and good interpersonal skills

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email at HROffice@hamptonu.edu or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

** Incomplete applications will not be considered

** As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.