Administrative Assistant

Description

The Administrative Assistant will provide administrative and clerical support to the Department of Political Science and History. The successful candidate reports to the Chair of the Department of Political Science and History.

Duties and Responsibilities

· Perform all clerical tasks, including typing, copying, retrieving, sorting and sending mail for the Chair of the Department of Political Science and History

· Manage front desk operations (including answering the telephone and greeting visitors at the reception area)

· Route requisitions, including follow up with appropriate offices on campus and vendors

· Develop, maintain and update electronic and hard-copy files for the Chair of the Department of Political Science and History

· Manage and order supplies

· Provide information and referrals

· Take minutes during meetings

· Handle travel arrangements

· Prepare presentation materials including power point presentations and handouts

· Collect, compile and forward to designated offices routine reports

· Organize and keep inventory of all Department related marketing and resource materials

· Interface with repair personnel, vendors, delivery personnel, and equipment/service providers

· Prepare and compose routine reports

· File and retrieve documents

· Other duties as assigned by the Chair of the Department of Political Science and History

Requirements

· High school diploma or equivalent and three years of clerical/secretarial experience and/or training; or equivalent combination of education and experience.

Qualifications

· Communicate effectively both orally and in writing with a wide variety of constituencies including faculty, staff, students, and the public

· Deliver strong customer service

· Perform tasks with the use of office equipment to include computers, copiers, facsimile, scanners, etc., and Microsoft Office (Excel, Outlook, Word, PowerPoint, etc)

· Prioritize, plan and organize multiple tasks and projects using organizational skills

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email at HROffice@hamptonu.edu or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

** Incomplete applications will not be considered

** As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.