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Center for Career Education and Office of Community Engagement Office Manager

Earlham College
Indiana, United States
Salary Not Specified
Posted Date
Jun 7, 2023

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Administrative Assistant-Center for Career Education and Office of Community Engagement to join our team!

Summary: Under the guidance and direction of the Executive Director, the Administrative Assistant provides primary support for the Center for Career Education and the Office of Community Engagement. The Administrative Assistant is an integral member of a dynamic team in a fast-paced office environment.

Essential Functions:
  • Serve as the first point of contact in the Center for Career Education for students, faculty, and visitors.
  • Provide administrative support for the Executive Director that may include maintenance of calendars, scheduling meetings, arranging professional trip logistics, etc.
  • Provide administrative support for the Epic Advantage program including - initial screening of applications for completeness, tracking and processing of payments, and budget reconciliation of payments.
  • Manage approval of employers and job postings and labeling in Handshake.
  • Process and maintain accounting records including cash advances, bills, check warrants, and budget reconciliations.
  • Oversee submission and review of monthly credit card reports.
  • Support CCE and OCE programs and events through scheduling room reservations, coordinating arrangements for catering, hospitality, facilities and set-up, production of materials and using Earlham’s My Epic Journey platform and 25Live.
  • Take detailed and accurate minutes as requested at meetings.
  • Organize and maintain departmental electronic files in Box and related platforms.
  • Manage inventory of office supplies and equipment including location of supplies and storage areas.
  • Maintain the neatness and cleanliness of common areas, conference rooms and storage areas including minor cleaning duties not carried out by Housekeeping staff.
  • Assist in the supervision of student workers, specifically those who work at the front desk.
  • Maintain a professional and friendly atmosphere.
  • Run errands on and off campus, including some local driving.
  • Maintain the calendar for the LBC Commons and LBC 107 and approve reservations through 25Live.
  • Daily management of CCE and OCE mail.
  • Assist with the maintenance of bulletin boards.
  • Additional duties and projects as assigned.

  • A high school diploma or GED certificate is required. Associate or bachelor’s degree preferred.
  • Experience working in an office environment is highly preferred.
  • Computer training in Microsoft applications including Excel and the ability to learn other computer software programs, technological platforms, and social media.
  • Familiarity with basic technology applications such as HTML for web pages and email.
  • Student-centered and experience communicating with and supporting people from diverse backgrounds and an expressed commitment to uphold and further Earlham’s Diversity Aspirations Vision Statement.
  • Exceptional organizational skills and attention to detail.
  • Ability to multitask in a fast-paced office environment.
  • Ability to work independently with minimal supervision as well as collaboratively.
  • Excellent interpersonal, verbal, and written communication skills.
  • Excellent proofreading skills.
  • Successful candidate should be personable, professional and have the ability to maintain confidentiality of information shared within the CCE and OCE.
  • Valid driver’s license and driving record that will allow candidate to be approved to drive college vehicles.
  • Be a positive example and resource to all Earlham Students
The review of applications will begin immediately and continue until the position is filled.

To Apply
  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
  • Resume
  • List of Three References with Contact Information
Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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