Accounts Receivable Specialist

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Position Summary:

Earlham College is seeking an Accounts Receivable Specialist to join our Accounting Team. In this role you will assist in ensuring that the company receives payment for goods and services offered to clients.

You will also interact with staff and students regarding payments and deposits.

Primary Duties & Responsibilities :

Accounts Receivable

• Post payments to student accounts, whether by cash, check, wire, or ACH.
• Prepare remote deposits for checks going to Huntington Bank.
• Post adjustments to student accounts for internal charges and credits.
• Process refunds from student accounts.
• Perform daily and monthly Banner processes related to Accounts Receivable.
• Work with Accounting Technology Specialist and other departments to prepare semester bills.
• Work with past due accounts, collection company and post collection payments.
• Track and manage institutional loan payments and interest charges.
• Help with student account questions and be proactive in reaching out to students or parents at various times of the billing cycle.
• Additional duties as needed to support Earlham College.

Cashier Window

• Run the cashier window, process payments and reimbursements, and balance the cash drawer.
• Post entries and deposits for various areas across campus, including Institutional Advancement, Wellness Center, Campus Store, and Joseph Moore Museum.
• Prepare cash deposits going to US Bank.
• Prepare cash requests to replenish cashier funds from US Bank.

Accounting Office Supplies

• Maintain general office supplies for the accounting department.
• Order supplies when stock is low

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting preferred.
• At least two years of related experience required.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and extreme attention to detail.
• Be a positive example and resource to all Earlham Students

To Apply

• Please submit the following application materials through our Earlham Careers Portal
• Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
• Resume
• List of Three References with Contact Information

The review of applications will begin immediately and continue until the position is filled.

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other differences. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.