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Associate Director, Donor Recognition and Reporting

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Jun 7, 2023

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Associate Director, Donor Recognition and Reporting

Job no: 531593

Work type: Officer of Administration

Location: Eugene, OR

Categories: Administrative/Professional, Business Administration/Management, Development, Planning/Project Management

Department: University Advancement
Appointment Type and Duration: Regular, Ongoing
Salary: $59,000 - $72,000 per year
Compensation Band: OS-OA07-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

April 30, 2023; position open until filled

Special Instructions to Applicants

Please submit the following with your online application:
  • A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
  • A resume of your educational and professional work experience.

    Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

    Department Summary

    University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

    The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position University Advancement (UA) to achieve its goals around engagement and fundraising. The department has a unique function in that it is based in UA, but also has a strong working partnership and provides strategic direction to the University of Oregon Foundation (UOF) and UO Information Services staff.

    As part of Advancement Strategies, Technology, and Innovation (ASTI), the Office of Donor Relations and Outreach manages donor relations, special events, volunteer coordination, gift administration, and constituent communication. It is responsible for the design and implementation of a program of donor recognition and communication for donors and constituents DRO works cooperatively with the UO President and administrators, school, and college fundraising staff, and across Advancement to provide a university-wide stewardship and cultivation program that moves prospects and donors through engagement and solicitation readiness.

    Position Summary

    Come work at the University of Oregon, in the beautiful Willamette Valley in Eugene, Oregon! Nestled between the Pacific Ocean and the Cascade mountain range, Eugene is an outdoor haven, known as TrackTown, USA, and is located about two hours south of Portland. As the Associate Director for Donor Recognition and Reporting (associate director), you will have the opportunity to work on a collaborative team whose purpose is to ensure University of Oregon(UO) donors feel connected to the university through personalized communication that builds trusting relationships, inspires generosity, and demonstrates responsible stewardship of their gifts.

    Your primary responsibility will be implementing and managing a stewardship program for donors to centrally steward scholarships, named faculty positions, select donor-inspired funds, and provost priority funds. You will be able to collaborate with fellow Donor Recognition and Reporting (DRR) and Advancement colleagues and other university partners to build reporting and recognition programs for many donors, such as individual and broad-based impact reports and donor and beneficiary events. Your organization, adaptability, communication, and independence skills will be an asset to this team as we gather and analyze data to improve our practices and recognition programs for our donors.

    Since this position involves working directly with donors, you will occasionally need to be available to work evenings and weekends. You will also need to be able to work in person on the Eugene campus the majority of the time, with some flexibility for remote work.

    Minimum Requirements

  • Bachelor's degree, or equivalent combination of skills and experience.
  • Three years of constituent relations (e.g., donor, customer, or member relations) experience.
  • Three years of experience in strategic communication or equivalent experience in a complex and diverse organization.
  • Three years of experience managing people.

    Professional Competencies

  • Excellent organizational, problem-solving, and time management skills.
  • Excellent attention to detail and follow-through.
  • Demonstrated ability to manage people and projects, work effectively with volunteers, and develop strategies to achieve operating goals.
  • Demonstrated ability to adapt and manage stressful situations with tact and diplomacy and to use sound judgment and initiative.
  • Demonstrated ability to exercise independent judgment and creativity in program development and implementation for diverse segments and populations.
  • Ability to provide excellent, donor-focused customer service while maintaining discretion and confidentiality.
  • Excellent computer skills in using relational databases, Microsoft Office applications or equivalent software,
  • Ability to initiate connections and collaborate with colleagues and industry cohorts.
  • Excellent communication skills, including the ability to work effectively with leaders and high-level stakeholders.
  • Experience procuring goods and services from vendors.
  • Experience negotiating contracts with vendors and tracking expenditures.
  • Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
  • Commitment to promoting and enhancing diversity, equity, and inclusion.

    Preferred Qualifications

  • Familiarity with the University of Oregon.
  • Experience working directly with donors.
  • Experience working in higher education.
  • Experience with customer relations management (CRM) software (e.g., Ellucian Advance) and other customer services, video or design software such as ThankView, InDesign, and Tableau.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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