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Campus & Community Events Coordinator

Employer
Auburn University
Location
Alabama, United States
Salary
Salary Not Specified
Date posted
May 5, 2023


Position Details

Position Information

Requisition Number

S2694P

Home Org Name

Provost & VP Academic Affairs

Division Name

Provost and VP Academic Affair

Position Title

Campus & Community Events Coordinator

Job Class Code

OC41

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Office of Provost is looking for a Coordinator, Campus & Community Events that will coordinate and assist in all aspects of campus and community events and programs designed to enhance the image and mission of the University and maximize university visibility.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Essential Functions
  • Coordinates and assists with community and campus events designed to enhance the reputation, scope, and influence of the University with internal and external constituents.
  • Coordinates and assists with events specifically designed to foster interaction among the university administration, community, alumni, guests, faculty, staff, and students-including special recognition programs, commencement, award ceremonies, and special guest tours.
  • Coordinates the planning and execution of special engagements.
  • Coordinates the event logistics, including designing invitations and programs, developing and managing guests lists, mailings and responses, securing various vendors (entertainment, tenting, rentals, catering, security, and parking), preparing event summaries, and coordinating committees and volunteer support services.
  • May be asked to assist with negotiating and securing travel and accommodations for internal and external dignitaries, particularly speakers/lectures for commencement ceremonies or lectures series.
  • Assists in maintaining events calendar.
  • Assists in maintaining a centralized, unified events management website and master events calendar.
  • Advises clients on correct protocol and audio/visual design for events; assists with audio/visual support set-up for major presentations, events, and conferences.
  • May collaborate with campus partners in the planning and execution of events for various units on campus.
  • May provide general University information to event attendees.
Minimum Qualifications

Minimum Qualifications

Education and Experience:
Level I: Bachelor’s degree, no specific field.

Level II: Bachelor’s degree, no specific field, plus 2 years of experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.

Level III : Bachelor’s degree, no specific field, plus 4 years of experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Organized, self-starter, team player, and experience in event planning, public relations, hospitality, and general office operations.

Posting Detail Information

Salary Range

$41,600 - $81,100

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

05/05/2023

Closing Date

06/11/2023

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/37856
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (www.auemployment.com)
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a Bachelor's Degree in Business, Marketing, Communications, Public Relations, or relevant field?
    • Yes
    • No


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