Executive Assistant/Business Manager

Position Details

Position Information

Requisition Number

S2778P

Home Org Name

JCSM Operations Budget

Division Name

Jule Collins Smith Museum

Position Title

Executive Assistant/Business Manager

Job Class Code

DB18

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

This position supports the Executive Director in numerous ways, including financial analysis and budgeting preparation/tracking, ensuring all financial processing is managed swiftly and accurately, internal tracking measures are kept current; and also with Advisory Board communications, meetings and other related initiatives.

Why should YOU consider a career with Auburn University?

• Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years!
• Competitive employee benefits + state retirement plan.
• Tuition assistance for you and your dependents.
• Generous leave policies (including paid parental leave!)
• The satisfaction of knowing YOU are a part of providing the premier academic experience at Auburn and the life-changing work our students and employees perform.

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Manages the financial affairs of a division by monitoring expenditures and reimbursements and advising management on financial matters.
• Manages the business operations and programs for the division.
• Coordinates human resources activities such as staffing coordination for the division.
• Provides guidance to administrators and staff regarding university and department policies and procedures.
• Develops office procedures and implements administrative process changes.
• Supervises the administration functions of the department and composes or prepares reports and presentations.

Minimum Qualifications

Minimum Qualifications

Education:
High School Diploma or equivalent

Experience:
8 years experience in administrative and financial support services.

Substitutions allowed for Experience:
Degrees accepted in lieu of experience, at a rate of 1 year of relevant education per year of required experience

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

• Knowledge of rules and regulations related to human resource administration, budgeting policies and practices, and contract and grants administration.

Minimum Technology Skills

• Highly skilled with Microsoft Office Suite; laptop/desktop, cell phone, desk phone.

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Extensive financial processing and analysis and project management experience; experience with Kronos as well as Auburn University financial systems a plus.
• Experience working with board members; proactive, reliable, ability to multi-task, works quickly, positive; demonstrated successful experience with Microsoft Office Suite, including excel.

Posting Detail Information

Salary Range

$45,000-$72,000

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Job frequently requires sitting, talking, hearing, handling objects with hands; Job occasionally requires standing, walking, reaching, and lifting up to 10 pounds; Vision requirements: Ability to see information in print and/or electronically.

Posting Date

06/06/2023

Closing Date

06/16/2023

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/38691
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation
2. Curriculum Vitae
3. Writing Sample

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * Do you have 8 years of experience in administrative and financial support services OR a degree to use in lieu of some years of experience?
   • Yes
   • No