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Financial Specialist

University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted Date
Jun 6, 2023

Minimum $21.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( )

Job Summary:

The ECE Department is one of the largest academic departments on the UW- Madison campus with approximately 48 faculty, 40 academic and administrative staff, 1000 undergraduate students and 350 graduate students. The ideal candidate will take initiative toward shared strategic communications; be excited to learn new things and to contribute to the mission of a top-ranked electrical and computer engineering department; and bring creativity, curiosity, and innovative thinking to the team.

Under general supervision of the Department Administrator, the Financial Specialist provides financial management, transaction processing, and administrative support for the Department. This position is the main resource for Department activities relating to reimbursements, payments, and purchasing. The position serves as the first point of contact for Department faculty members, staff, and graduate students for advice, direction, training, and problem resolution relating to financial transactions and processes. Non-routine business is handled by this position to make it a truly broad and versatile service for meeting or resolving complex activities.

Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
  • 20% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
  • 10% Creates general reporting for transactions
  • 20% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • 10% Audits or reconciles original purchase documents with payments
  • 5% Reallocates expenses to appropriate funding strings
  • 5% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
  • 5% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
  • 5% Reviews transaction processing internal controls and recommends policies and procedures
  • 10% Oversees WEMPEC invoicing of sponsors and collects payments
  • 10% Manages, tracks, and coordinates purchasing of WEMPEC capital equipment
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Preferred Associate's Degree


1 year required, 2 years preferred, financial experience required.

Experience with spreadsheet software (e.g., Excel) required.

Preferred qualifications:

Experience working with financial tracking systems preferred.

Strong skills in office practices and procedures for record keeping, data collection/retrieval, and work planning strongly preferred.

Must possess excellent organizational skills, a propensity for detailed accuracy, and the ability to organize and coordinate diverse activities.

Able to make a wide variety of decisions, analyzing situations, and exercising good judgment.

Must practice excellent interpersonal human relations, and oral/written communication skills.

Must possess excellent customer service and professionalism; be courteous, respectful, responsive, cooperative.

Ability to adapt to and apply new and changing methods, requirements, and priorities.

Excellent time management skills and ability to work quickly and accurately with strict time deadlines and under pressure.

Must be able to work independently with limited supervision and manage multiple priorities at the same time.

Interest in working in a cohesive team environment, contribute, and learn with others.

Able to effectively train and mentor others.

Work Schedule:

7:45-4:30 M-F

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:


How to Apply:

Please click on the "" button to start the application process. To apply, you will be asked to submit a cover letter and resume addressing your interest in working in the department of Electrical and Computer Engineering and highlighting your qualifications as they relate to this position.


Katrina Olson
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Financial Specialist II(FN007)



Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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