Depending on Qualifications
Employees in this position can expect to receive benefits such as
generous vacation, holidays, and paid time off; competitive
insurances and savings accounts; retirement benefits. Benefits
information can be found at ( https://hr.wisc.edu/benefits/
The ECE Department is one of the largest academic departments on
the UW- Madison campus with approximately 48 faculty, 40 academic
and administrative staff, 1000 undergraduate students and 350
graduate students. The ideal candidate will take initiative toward
shared strategic communications; be excited to learn new things and
to contribute to the mission of a top-ranked electrical and
computer engineering department; and bring creativity, curiosity,
and innovative thinking to the team.
Under general supervision of the Department Administrator, the
Financial Specialist provides financial management, transaction
processing, and administrative support for the Department. This
position is the main resource for Department activities relating to
reimbursements, payments, and purchasing. The position serves as
the first point of contact for Department faculty members, staff,
and graduate students for advice, direction, training, and problem
resolution relating to financial transactions and processes.
Non-routine business is handled by this position to make it a truly
broad and versatile service for meeting or resolving complex
Primarily reviews, approves, and advises
on a variety of advanced financial transactions. May prepare some
financial transactions and reconciles transactions. Recommends
controls and process improvements, troubleshoots advanced financial
errors. Maintains financial records, provides administrative
processing support, and provides customer service for staff and
customers in an assigned program area to support program financial
Institutional Statement on Diversity:
- 20% Audits, monitors, organizes, and updates fiscal records,
reports, and affiliated materials
- 10% Creates general reporting for transactions
- 20% Audits or processes advanced transactions and assigns
funding codes in accordance with established rules, regulations,
- 10% Audits or reconciles original purchase documents with
- 5% Reallocates expenses to appropriate funding strings
- 5% Drafts communications and advanced reports and maintains
organization of varied records to provide administrative support
within a specified work unit
- 5% Answers advanced fiscal questions and provides information
based on set materials and standards to various audiences
- 5% Reviews transaction processing internal controls and
recommends policies and procedures
- 10% Oversees WEMPEC invoicing of sponsors and collects
- 10% Manages, tracks, and coordinates purchasing of WEMPEC
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Preferred Associate's Degree
1 year required, 2 years preferred, financial experience
Experience with spreadsheet software (e.g., Excel) required.
Experience working with financial tracking systems preferred.
Strong skills in office practices and procedures for record
keeping, data collection/retrieval, and work planning strongly
Must possess excellent organizational skills, a propensity for
detailed accuracy, and the ability to organize and coordinate
Able to make a wide variety of decisions, analyzing situations, and
exercising good judgment.
Must practice excellent interpersonal human relations, and
oral/written communication skills.
Must possess excellent customer service and professionalism; be
courteous, respectful, responsive, cooperative.
Ability to adapt to and apply new and changing methods,
requirements, and priorities.
Excellent time management skills and ability to work quickly and
accurately with strict time deadlines and under pressure.
Must be able to work independently with limited supervision and
manage multiple priorities at the same time.
Interest in working in a cohesive team environment, contribute, and
learn with others.
Able to effectively train and mentor others.
Full Time: 100%
It is anticipated this position requires work be performed
in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
How to Apply:
Please click on the "" button to start the application process. To
apply, you will be asked to submit a cover letter and resume
addressing your interest in working in the department of Electrical
and Computer Engineering and highlighting your qualifications as
they relate to this position.
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE
Financial Specialist II(FN007)
A19-COLLEGE OF ENGINEERING/ELECTRICAL & COMPUTER ENG
The University of Wisconsin-Madison is an Equal Opportunity and
Affirmative Action Employer.
Qualified applicants will receive
consideration for employment without regard to, including but not
limited to, race, color, religion, sex, sexual orientation, gender
identity, national origin, age, pregnancy, disability, or status as
a protected veteran and other bases as defined by federal
regulations and UW System policies. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police