College Director of Financial Aid Services - Merritt College

College Information

Peralta/College Information

Merritt College
Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.

Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.

Position Information

Job Title
College Director of Financial Aid Services - Merritt College

Time Base
40 hrs/week 12 months/year

Compensation
Salary Range: $117,793 - $143,969/yr, plus an additional 10% stipend. The maximum initial placement is Step 3 depending on experience.

Position Type
Management

Department
Student Services/EOPS/DSPS (642)

City
Oakland

State
CA

Job Description Summary

Reporting to the Dean of Enrollment Services, the College Director of Financial Aid Services performs professional supervisory work involved in strategic planning, implementation, supervision and evaluation of financial aid and related programs, services and staffing for a community college.

Under direction, the employee is responsible for developing and implementing a comprehensive program of student financial aid services, and for assessing their effectiveness relative to the student population. Public contact is extensive and includes students, staff, other educational institutions, funding and governmental agencies, and the general public for the purpose of exchanging information related to College and District policies and related procedures. A high degree of independent judgment and creativity is required to interpret and adapt required regulations to District policies and procedures, and to develop, implement and evaluate a variety of student programs. The College Director of Financial Aid Services supervises and directs the work of staff at various levels, student assistants and volunteers as assigned.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do
listed examples include all tasks which may be found in positions
of this class. To perform this job successfully, an individual must
be able to perform each essential duty of the position satisfactorily.
Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions required for the
position.

• Exchanges information with funding sources, government agency
• representatives, students, staff, other educational institutions, and the general public regarding College and District financial aid and related program policies and procedures
• Serves as primary technical resource for the College and District
• regarding financial aid and various related student services
• Attends workshops, conferences, and other events to obtain
• current information related to financial aid and related student services
• Makes presentations to small and large groups to publicize and
• present information related to the services offered, eligibility and follow-up
• Participates in student recruitment teams
• Drives a motor vehicle to visit off-campus sites
• Trains, supervises and evaluates the work of staff
• Makes recommendations for the employment of new staff
• Confers with management and other staff regarding short and
• long-range service delivery, program planning, implementation, evaluation of program services and staff
• Implements a continuing education training program for staff to
• update employees on required program elements
• Sets up and maintains a database of student and funding agency records in conjunction with other College, information technology and other District staff; enters, modifies and retrieves confidential and other detailed online data regarding student participants and program services
• Directs and participates in the design of required College and District forms
• Provides input into the design and modification of various
• computer programs, screens and reports
• Uses a variety of computer software to research, compile data
• for, format and prepare financial, demographic, statistical and
• other special and regular reports, correspondence, electronic
• communications and other materials
• Tracks and reports on trends in student population changes,
• economic status, college completion rates, student usage or related College services, and other data
• Researches data for and completes required funding agency and District reports and surveys
• Makes presentations to management and other groups about
• status of financial aid and other related student services
• Researches and initiates new funding resources of student
• financial aid; directs a student job placement program
• Serves as primary program director for new financial aid and
• related student services programs
• Composes and prepares reports, correspondence, memoranda,
• and other written materials
• Develops and maintains written documentation of financial and
• related student services policies and procedures, including desk
• manuals and publicity materials
• Confers with students, staff and others, as applicable, to resolve
• complex application and eligibility issues; reviews funding and
• other student applications, and issues final decisions regarding
• eligibility
• Confers with lead and other staff to evaluate student eligibility,
• program changes, enrollment trends, strategic plans for program
• updates, improvements in customer services, timelines, required
• deadlines, and other logistical issues
• Weekend and evening hours may be required.
• Performs other related duties as assigned

Minimum Qualifications

1. Bachelor’s degree in business administration or a closely
related field.
2. Five years’ experience of increasing responsibility in financial
assistance or related eligibility and client services that has
included educational, governmental, private, and other agency
financial donors.
3. One (1) year of experience training, directing, supervising, and
evaluating the work of others.
4. Experience with the implementation and evaluation of detailed
regulations.
5. Experience compiling statistical, financial, and other data and
preparing a variety of reports.
6. Knowledge and proficiency in the use of spreadsheets and use
of personal computers utilizing various software applications (i.e.,
work processing, spreadsheet and database management
software)
7. Applicant must have demonstrated cultural competency,
sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, and ethnic backgrounds of
community college staff, faculty, and students.

Knowledge, Skills & Abilities
1. Knowledge of the resources available for financial aid, such as
loans, grants, vouchers and scholarships to California community
college districts.
2. Knowledge of the regulations, policies and required procedures
of student financial aid funding resources.
3. Skill in strategic program planning, implementation, evaluation
and modification.
4. Knowledge of management techniques related to budgeting,
reporting, and record keeping of financial and other student data.
5. Skill in training, supervising and evaluating the work of staff.
6. Skill in planning, implementing and evaluating a program
budget.
7. Skill in using a variety of computer software and a database to
set up and track complex data, research, format, and prepare
statistical, financial and other reports, correspondence, and other
materials.
8. Ability to communicate effectively with people at various levels
within an organization who are diverse in their cultures, language
groups and abilities.
9. Skill in oral communication, including persuasive
communication and public speaking.
10. Ability to establish and maintain an effective and efficient work
team which promotes high-quality customer service

Desirable Qualifications

Environmental Demands

• Occasional work performed alone
• Constant work around and with people

Other Requirements

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used

• Standard Office Equipment

Application Deadline Date
Open Until Filled

Open Date
06/01/2023

Special Instructions to Applicants

Benefits Information

Benefits Information

Benefits Information
FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS).

Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

• Subject to change.

Mission Statement

MISSION STATEMENT

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.
Applicant Documents
Required Documents

1. List of References
2. Resume
3. Cover Letter
4. Transcripts

Optional Documents

1. Other Document