Research Administrative Coordinator
Officer of Administration
Support, Research/Scientific/Grants, Planning/Project
Materials Science Institute
Appointment Type and Duration:
$57,200 - $65,000 per year
Application Review Begins
February 20, 2023; position open until filled
Special Instructions to Applicants
With your online application, please provide a resume and a cover
letter describing how you meet the minimum requirements,
professional competencies, and any preferred qualifications.
Please submit the names and contact information of three
professional references. Candidates will be notified prior to
This position is located in Eugene, Oregon.
The Materials Science Institute fosters research and education in
the structure and properties of materials, to educate in the
sciences of materials, and to serve Oregon as a resource in these
sciences. The MSI members are active in the study of the structure,
reactivity and thermodynamics of materials in addition to their
electronic and optical properties. Collaboration between Institute
members and industrial research laboratories is common and an
important dimension of the program. The Materials Science Institute
consists of 27 faculty members, 9 faculty associates and over 175
research support staff.
Since 1985 the MSI has more than tripled the size of its research
program, developed four new graduate programs in materials, and
contributed to the State's prosperity through collaboration with
more than 25 Oregon companies.
The Materials Science Institute seeks a detail-oriented, adaptable,
organized, and communicative individual to provide high-level
administrative support for the Institute PI's sponsored projects.
This position will require the ability to work independently,
demonstrate sound judgment, and exercise creative problem-solving
The Research Administrative Coordinator advises MSI Principal
Investigators and researchers in preparing grant proposals and
maintaining post award grant/contract accountability and
compliance, in accordance with funding agency award agreements,
university policy, and general accounting principles and
The position interprets federal/state guidelines and requirements
and provides support in adhering to legal, policy, and technical
requirements. Using the Banner Financial System and Excel, this
includes maintaining shared ledgers for grants funds, cost share
funds, matching funds (external and internal), and other related
This position will evaluate and approve purchase requisitions,
place orders, process invoice payments, journal vouchers, Personal
Services Contracts, and travel reimbursements. The position will
verify accuracy of receipts and expense claims, and review account
files to ensure audit trail requirements are met. The position also
assists MSI faculty and research staff with completing travel
requests and expense reports through the University's Concur travel
system, ensuring compliance with sponsor, IRS, State and UO Travel
This position is a key member of the team coordinating the summer
Research Experience for Undergraduates (REU) program, sponsored by
the National Science Foundation which provides opportunities for
undergraduate students to participate in active research.
- Associates Degree in Accounting, Finance or other related
- Two years of progressively responsible experience in business,
finance or compliance administration.
- An equivalent combination of education and experience.
- Ability to manage multiple priorities with overlapping
deadlines and frequent interruptions while maintaining a high level
of customer service and professionalism.
- Demonstrated ability to meet deadlines, anticipate needs,
prioritize multiple tasks and follow-through on tasks to
- Use independent judgement and problem solving skills to
research and resolve questions about grant preparation or post
award management of sponsored projects, and provide compliant
- Strong organizational and analytical skills with close
attention to detail.
- Ability to communicate effectively, including in writing, with
variety of constituents.
- Demonstrated ability to engage with those of other cultures or
backgrounds as well as to develop knowledge of and respect for
those from a broad array of cultures and backgrounds.
- Commitment to promoting and enhancing diversity.
- Ability to work independently and collaboratively in a team
- Experience with Microsoft Office, Adobe Acrobat and Financial
Information Systems (such as BANNER).
- A Bachelor's degree in Accounting, Finance or other related
- Two (2) years of experience providing business or research
- Knowledge of governmental and granting agency regulations
pertaining to grants and contracts, and to make recommendations to
Principal Investigators to ensure compliance.
- Experience in developing, editing and reviewing grant proposals
and budgets for adherence to Federal, State, Sponsor and University
- One or more years of experience managing research or grants in
higher education, a research organization, or a related
- Experience with project planning.
- Experience with budget and financial management.
- Experience with travel coordination.
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
University of Oregon students and employees are required to be
vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
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an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/531119/research-administrative-coordinator