Business Officer I and Executive Assistant

Position Title
Business Officer I and Executive Assistant

Position Number
081041

Department
Honors College - 245000

Description of University

Appalachian State University, in North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls more than 20,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.

Minimum Qualifications

• a Bachelor’s degree in business administration, public administration, or a related business area; or a Bachelor’s degree in another area with equivalent work experience in business functions.All degrees must be received from appropriately accredited institutions;
• experience with financial management and organizational planning;
• the ability to support the Dean in the areas of business administration, financial management, human resources management, information analysis/decision-making, and communication.

License/Certification Required

N/A

Essential Duties and Responsibilities

The Business Officer I and Executive Assistant provides primary business officer support to the Honors College, including guidance and counsel and advanced support to the Dean in the areas of Business Administration, Financial Management/Budget, Human Resources Management, Information Analysis/Decision Making, and Communication.

The person in this position supports the Honors College in the following areas:

• Business Administration; for example by
  • Organizing/managing public events;
  • Managing the thesis submission, binding, and distribution process;
  • Overseeing the reservation process for rooms in Appalachian Hall;
  • Tracking admissions, housing, thesis, and student funding data and serving as a resource for student numbers management in these domains;
• Financial Management/Budgeting; for example by
  • Reconciling all funds related to the college;
  • Managing purchasing for the college;
  • Processing travel requests and reimbursements for faculty, staff, and students;
  • Reviewing, awarding, and notifying all international scholarship applications and research funding requests for faculty and students;
  • Initiating and processing faculty teaching contracts and all summer session orientation and advising contracts;.
• Human Resources Management; for example by
  • Managing the hiring process for all student employees in the college;
  • Maintaining records for time sheets of staff and student employees;
  • Leading student teams to manage office functions and events.
• Information Analysis/Decision Making; for example by
  • Prioritizing and negotiating meeting, timeframe, and deadline needs of the Honors College;
  • exercising delegated authority to speak and write on behalf of the Honors College Dean on selected matters;
  • Using judgement and independence to make changes to the Dean’s schedule and prepare documents in preparation for meetings;
  • Serving as a sounding board and confidential advisor to the Dean;
• Communication; for example by
  • Leading college staff on tasks relating to budget assessment, admissions process updates, advancement initiatives, and calendar year planning;
  • Preparing agenda items and organizing documents for Honors College meetings;
  • Responding efficiently and effectively to student, visitor, faculty, and other department requests for information;
  • Acting as a liaison with the development office and supporting the Dean in advancement initiatives
  • Collaborating with relevant campus units on budgetary issues.

Suggested Salary Range
52,265-55,016

Physical Demands of Position

This position has the usual physical demands of an executive assistant and budget officer position.

Special Instructions to Applicants

For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:

• Letter of Interest indicating interest in employment and summarize your experience with (or potential for) providing primary business officer support and advanced administrative support in the areas of Business Administration, Financial Management/Budgeting, Human Resources Management, Information Analysis/Decision Making and Communication;
• Current Resume;
• List of three references with contact information.

AA/EEO Statement

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

Important Contacts:

Associate Vice Chancellor of Human Resources
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187
hr@appstate.edu

Executive Director of Access & Equity ( ADA /504 Coordinator, EEO /AA Officer, & Title IX Coordinator)
Office of Access & Equity
123 IG Greer Hall
Boone, NC 28608
(828-262-2144)
equalopportunity@appstate.edu

Diversity and Inclusion at Appalachian

We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.

We understand that the successful implementation of diversity, equity, and inclusive excellence is the responsibility of the entire university community, including alumni and official university governing bodies. A diverse campus community supports an influx of broad and distinct ideas that increase learning opportunities and strengthen the impact of our community as we work collectively to achieve a just experience for all.

We actively encourage, support, and promote a global mindset and an equitable environment where all will know that they belong and are safe to express their culture, identity, values, ideas, opinions, and creativity. We are committed to creating a culture of equity opportunity for all, one that has an expectation of fairness, justice, and equity-minded practice at all levels of the university community.

Quick Link
https://appstate.peopleadmin.com/postings/40502

081041