Make a difference at one of Florida’s premier institutions for
education in science, technology, engineering, and math (STEM).
Florida Polytechnic University, ranked the No. 1 public college in
the region by U.S. News and World Report, offers a unique working
environment that encourages faculty and staff to be part of a
culture that prizes collaboration, innovation, and the willingness
to go above and beyond to ensure our students and University
succeed. Florida Poly offers a small campus academic environment
where students form connections with their faculty and peers as
they pursue high-value degrees in engineering and applied
The University is equipped with cutting-edge facilities and
equipment and two award-winning, architecturally distinct academic
buildings. Its evolving curriculum, designed to meet the needs of
industry and provide a life-long educational foundation for
students, has helped the institution grow in prominence since its
opening in 2014. Florida Poly’s deliberately small classes,
affordability, and outstanding graduate outcomes have helped it
such as being named a top value school,
in the top 25 nationally for affordability, and in the top five
best universities in the South for tech students. Accredited by
ABET and SACSCOC, Florida Poly is educating some of the brightest
minds in Florida and attracting standout talent from across the
Administrative Assistant III
JOB DESCRIPTION SUMMARY
The Administrative Assistant III performs operational and
administrative support directly to the CIO, ITS (Information
Technology Services) leadership team, and ITS staff. The position
requires proficiency in moderately complex administrative functions
of a large and complex University division, including coordinating
schedules and events, maintaining inventory, performing procurement
tasks, maintaining order and expense tracking, and contributing to
the development of unit systems and processes.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Office Operations Support : Provides office operations
support by scheduling meetings, coordinating projects, maintaining
record-keeping systems, processing mail, processing standard
workflows in Workday and other administrative systems, stocking
office supplies, and responding to inquiries.
- Procurement and Budgets Processing : Procures
supplies, software, hardware, and service contracts by placing,
tracking, and reviewing orders and corresponding with the
university procurement office, vendors, and suppliers. Manages the
workflow of the University’s software procurement process. Holds
and manages the expense card and account for the ITS Division.
- Administrative Support to CIO: Provides administrative
support to the Chief Information Officer by preparing
correspondence, agendas, minutes, and other communications.
- Travel Support : Provides travel support for employees
within the ITS Division by making travel arrangements and
processing travel expenses and reimbursements.
- Other : May be required to perform other duties not
explicitly indicated above.
- Intermediate to expert skill in typing/word processing (typing
at least 45 wpm), calendaring, and computer software, especially
Microsoft Outlook, Word, and PowerPoint. Expert skills in Microsoft
Excel. Ability to execute processes in Workday and similar
electronic workflow systems.
- Ability to conduct business transactions and perform simple
research work by email and/or telephone.
- Demonstrated client service experience requiring a very high
level of diplomacy and professionalism.
- Working knowledge of, or ability to quickly learn University
infrastructure, policies, and procedures. Ability to interpret,
communicate and apply policies and procedures.
- Excellent organizational and time management skills with the
ability to set own priorities to coordinate multiple assignments
with fluctuating and time-sensitive deadlines.
- Ability to use tact and diplomacy to effectively handle a broad
range of high-level and sensitive interpersonal situations with
diverse personalities and to respond appropriately to conflicts and
problems. Ability to work with a diverse set of suppliers to gain
necessary quotes for equipment and service needs.
- Ability to initiate, establish, and foster communication and
teamwork by maintaining a positive, cooperative, productive work
atmosphere in and outside the University with the ability to
establish and maintain effective working relationships within a
diverse population and with those from various cultural
backgrounds. Ability to use tact and diplomacy to effectively
handle a broad range of high-level and sensitive interpersonal
situations, demonstrating the ability to maintain a high degree of
- Excellent communication skills: ability to effectively
communicate information in a clear and understandable manner, both
verbally and in writing.
- Bachelor’s degree and four years of relevant experience or
equivalent combination of education and experience
- Knowledge of electronic workflow processing systems, such as
REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC
REQUIREMENTS OF LAW:
- Experience in higher education preferred.
- Advanced level of experience in technology servicing and
NORMAL WORK SCHEDULE:
- Must possess a valid driver’s license.
- This position requires a criminal background check, which may
include a Level II screening as required by Florida Statute
- This position is subject to federal and state privacy
This position is hourly, non-exempt.
The regular work schedule is in-person (not remote) Monday –
Friday, 8:00 a.m.-5:00 p.m.; however, occasional overtime (weekends
and evenings) may be required. Hybrid work (combined limited
remote/on-site schedule) may be considered after an initial
probation period in accordance with University policy.
TARGET HIRING SALARY
: $20.67 - $21.50/hour ($43K - $45K
annual), commensurate with experience.
APPLICATION DEADLINE DATE
: The position is open until
: In addition to completing the online
application, all Applicants are required to upload the following as
an attachment to the application (preferably in PDF format):
- Cover Letter
- List of at least three (3) professional references (names and
Florida Polytechnic University is an equal opportunity/equal access
institution. It is the policy of the Board of Trustees to provide
equal opportunity for employment and educational opportunities to
all (including applicants for employment, employees, applicants for
admission, students, and others affiliated with the University)
without regard to race, color, national origin, ethnicity, sex,
religion, age, disability, sexual orientation, marital status,
veteran status or genetic information.
FLORIDA POLY BENEFITS INFORMATION
Florida Poly qualified employees have the opportunity to take
advantage of a variety of health benefits
(through the State of
Florida) to help meet their specific needs, as well as the needs of
their family. This comprehensive coverage includes flexible
spending accounts, medical and life insurance, and workers
· Health benefits are administered through People First
, on behalf of the State of
Florida, as pre-tax insurance plans. People First handles all new
hire enrollments, coverage changes, premium administration, and
· Their Service Center is staffed Monday through Friday, from 8
a.m.–6 p.m. EST, at 1-866-663-4735.
SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:
Required attachments are listed on each posting. Please be
sure to attach all required documents in the Resume/CV field before
continuing through the application.
Once your application
has been submitted, no changes may be made and additional
attachments will not be considered.
An unofficial copy of the degree/transcript is acceptable during
the application process. For positions requiring a degree, the
official transcripts are required upon hire.
Foreign Transcript: Transcripts issued outside of the United States
require a equivalency statement from a certified transcript
evaluation service verifying the degree equivalency to that of an
accredited institution within the USA. This report must be attached
with the application and submitted by the application
All document(s) must be received on or before the closing date of
the job announcements.
This position requires a background check, which may include
a level II screening as required by the Florida Statute