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Archives Processing Coordinator

Job Details

Job Description
Department:
Special Collections and Archives - Staff
Pay Rate Type:
Salary
Employee Type:
Job Summary:Colby College Libraries
Full-Time, Exempt, Salaried, Administrative Staff Appointment

Special Collections & Archives (SC&A) is the repository of Colby College’s rare books, literary materials, and institutional records. The archives processing coordinator in SC&A helps to manage the College archives by performing critical processing and discovery tasks for unpublished materials. The position includes supervision of student assistants and interns in various tasks within a busy library environment and may include reference service tasks when needed. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :
  • Manage processing workflows within the College archives; create finding aids and other descriptive tools for manuscript and archival collections in consultation with the College archivist and other SC&A staff
  • Serve as primary administrator of ArchivesSpace within SC&A, which has both internal and public interfaces
  • Train and collaborate with other staff in effective management of records maintenance systems to assure compliance with records management and retention policies of the College
  • Train and supervise student assistants and interns in archival processing best practices and ArchivesSpace data entry tasks
  • Maintain documentation and communication of procedures to ensure work consistency and quality
  • Remain knowledgeable of archival standards and takes a lead role in implementing standards in SC&A
  • In collaboration with the College archivist, work with alumni relations, athletics, and other key campus partners on special commemorative events, Colby College history, and alumni-related projects
  • In collaboration with the College archivist, assist with intake of materials (both analog and born digital) into the college archives
  • Troubleshoot to identify potential problems, make recommendations, and participate in the development of better processes for storage, maintenance, and searchability of documents and files
  • Provide reference services as requested and help to coordinate academic use of materials in order to assist the archives education staff within SC&A and department-initiated programming and exhibition
  • Help to create/collect departmental statistics for administrative reports
  • Participate on library committees and/or working groups and complete other assignments as needed
QUALIFICATIONS :
  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of two years of experience in a library, archives, museum, or relevant higher education environment preferred
  • Experience with an archival collection management system, such as ArchivesSpace, preferred
  • Strong written and verbal communication skills in professional settings
  • Ability to establish priorities when working both independently and as a member of a collaborative team
  • Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
  • Ability to facilitate and improve processes for records organization and retention
  • Strong project planning and implementation skills preferred
  • Must be flexible, curious and committed to ongoing professional development
  • Demonstrates a commitment to valuing diversity and contributes to providing an inclusive working environment
  • Valid driver’s license required and must meet Colby’s Fleet Safety Policy requirements
KEY RELATIONSHIPS :

Reporting to the College archivist, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS :

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and to/from the Libraries’ offsite Annex facility is necessary. Occasional lifting up to 30-50 pounds may be required.

CONDITIONS OF EMPLOYMENT :

Successful and satisfactory completion of a background check (including a criminal records check).

TO APPLY :

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Archives Processing Coordinator - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


Company

Colby College

Founded in 1813, Colby College is the 12th oldest liberal arts college in the United States.

Distinctive in its offerings, Colby provides an intimate, undergraduate-focused learning environment with a breadth of programs presenting students and faculty with unparalleled opportunities. A vibrant and fully integrated academic, residential, and cocurricular experience is sustained by a diverse and supportive community. Located in Waterville, Maine, Colby is a global institution with students representing nearly every U.S. state and approximately 70 countries.

Colby’s model provides the scale and impact of larger universities coupled with intensive learning in a community committed to scholarship and discovery, multidisciplinary approaches to integrated learning, study in the liberal arts, and leading-edge programs addressing the world’s most complex challenges. Its network of partnerships with prestigious cultural, research, medical, and business institutions extends educational and scholarly collaborations, providing students with unmatched experiences leading to postgraduate success.

The College’s wide variety of programs and labs provides students and the community access to unique experiences: the Colby College Museum of Art, the finest college art museum in the country, and the Lunder Institute for American Art have made the College a nationally and internationally recognized center for art scholarship; DavisConnects prepares students for lifelong success by combining a forward-thinking liberal arts education with extensive internship, research, and global opportunities for all students regardless of their personal networks and financial circumstances; and the 350,000-square-foot Harold Alfond Athletics and Recreation Center, is the most advanced and comprehensive NCAA D-III facility in the country. In fall 2021, Colby opened the Davis Institute for Artificial Intelligence, the first such institute at a liberal arts college. Colby’s new Island Campus, consisting of Allen and Benner islands, gives Colby a significant presence on the coast of Maine for a wide range of academic programs and activities and undisturbed environments ideal for conducting interdisciplinary experiences.

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