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Student Activities Assistant II

Title: Student Activities Assistant II-New Student Programs

Employee Classification: 52 Wks Unit

Department: Campus Life

Salary Range: 37,087.00

Who we are:

We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.

We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.

What you get:

Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

The Student Activities Assistant II is responsible for providing clerical, administrative, and project management support to the campus life department. The SAAII will maintain a current knowledge of appropriate college and academic policies, processes, and procedures to assure efficiency and integrity of the office. Serves as primary point of operational and administrative contact for internal and external constituencies related to campus life.
The Student Activities Assistant manages front desk operations, performs word processing, maintains databases and files, tracks data, budgets, and expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for reports, and provides information about student engagement programs and events.

What you'll do:
  • • Serves as first contact with students, district, and community partners, maintains office coverage, schedules, and manages office email account.
    • Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
    • Manages the student ID card production process. Take and submit photos, manage, and address email account for the software, troubleshoot issues with photo submissions. Order replacement cards and clinical ID cards.
    • Manage the distribution of parking passes.
    • Assists students with access and understanding of STLCC technology (banner, blackboard, student email, bank mobile) and assists with password resets.
    • Reviews and tracks all expenditures as they relate to student activities, club and organization programming and overall department operational budget. Submits requisitions. Manages process to get new vendors into the Banner system. Manages student club budget requests, tracks club spending and roll over budgets; account for monies and deposits taken for programming and philanthropic events.

    • Process requisition payments for Club Accounts; membership dues, ordering of material and supplies.
    • Provide program support through product ordering, budget reconciliation, tracking purchases, and contract negotiations. Serves as first level contract negotiator of vendor event contracts, vendor insurance conditions, and purchasing card requirements.
    • Assist staff working with wholesalers for creating and purchasing giveaway items.
    • Assists manager in preparing contracts for entertainers and negotiates payments. Works with booking agents and wholesalers to secure contracts and then directs them through the STLCC processes and procedures.
    • Serve as website content editor for the office.
    • Manage the updating of all office manuals, marketing materials, handbooks, forms, fliers, and guides.
    • Works with manager to oversee workflow of federal work study students/ student volunteers/ graduate assistants, and other part-time student workers. Approves Federal Work-Study and Student Assistant Timesheets.
    • Prepare bi-weekly, all Classified, Part time and Student Workers payroll for manager’s approval. Submits payment paperwork---SSRs, Live Performance Agreements, EPAFs, PPASS, etc.
    • Manages office supplies orders and student give-away item orders; process orders in Banner; track delivery of orders. Manage storage and inventory of all items.
    • Compiles information for reports and maintains accurate records of student involvement in co-curricular, and programming events.
    • Assists in the coordination, control, and completion of special projects as requested.
    • Ability to travel between campuses to support student engagement activities.
    • Attend staff and division meetings.
    • Perform all duties and maintain all standards in accordance with college policies, procedures, and Core Values.
    • Perform other duties as assigned.
Education, experience, and other requirements:

• Associate degree required.
• One (1) year of experience in office procedures and practices, budget management, and campus student activities.
• Pleasant, courteous, and professional customer service skills.

Preferred Qualifications:

Applications close: Jun 15 2023 Central Daylight Time

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