Accounts Payable Coordinator

Job Summary

Under the supervision of the Accounting Manager, the Accounts Payable Coordinator administers the centralized accounts payable function, which currently renders an average of $3 million in payments to vendors, employees, and students per month. Ensures accounts payable are appropriately supported, approved, coded and in compliance with policies and regulations. The Accounts Payable Coordinator ensures processing is timely and accurate, and resolves vendor inquiries and requests satisfactorily.

Salary Grade

O05

Essential Functions

• Identifies departmental purchaser and routes invoices for review and approval.
• Receives approved invoices, check requests and travel reimbursement requests. Reviews for approval signature, supporting documentation and proper general ledger account numbers.
• Ensures that the expenditure is consistent with University polices and regulations.
• Enters payable documents in the system on an accurate and timely basis.
• Processes payment batches in compliance with due dates, ensuring that each batch balances to control totals.
• Matches supporting documents with checks to be mailed, following distribution instructions.
• Files documents to facilitate retrieval.
• Responds to vendor and employee requests and inquiries on a timely basis.
• Produces ad hoc system reporting as needed.
• Performs new vendor set-ups. Obtains W-9 forms and flags independent contractors for 1099 reporting.
• Identifies tasks for delegation to student workers and interns, providing training as needed.
• Works cooperatively with others throughout the Office of Business and Finance.
• Demonstrates a strong commitment to continuous improvement.

Other Duties and Responsibilities

• Perform other duties as needed and assigned. Responsibilities, activities and duties are subject to change at any time with or without notice.

Minimum Qualifications

• General working knowledge of accounts payable and/or accounting.
• Proficient in Microsoft Office, particularly Excel and Word.
• Solid organizational ability with great attention to detail.
• High level of integrity.
• Excellent communication skills, both written and verbal.

Preferred Qualifications

• Prior accounts payable or office manager experience.
• Proficiency with Ellucian Colleague or Banner a plus.

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object. Occasional evening and weekend obligations.

Work Hours

Posting Date

04/24/2023

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.


Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 20 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazine’s consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Direct Link to this Posting
https://elmhurst.simplehire.com/postings/2133