Vice Chancellor for Human Resources

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title
Vice Chancellor for Human Resources

Time Base
40 Hours/Week

Compensation
$196,322 - $248,674/Annually. The maximum initial placement is Step 3 depending on experience.

Position Type
Management

Department
Human Resources-Personnel (135)

City
Oakland

State
CA

Job Description Summary

Under the direction of the Chancellor, the Vice Chancellor for Human Resources is responsible to plan, organize, coordinate, and monitor the daily operations of the Peralta Community College District’s comprehensive human resources management and employee relations program for administrative, academic and classified personnel; and provides technical assistance in the area of human resources to all District administrators, Governing Board and staff. The Vice Chancellor for Human Resources has oversight responsibility for the human resources function at all four colleges within the Peralta Community College District.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

General

• Interpret, implement, recommend, and develop human resources policies, regulations, and practices; and facilitate the development of other District policies and regulations. Confer with legal counsel in providing advice and counsel to the District regarding personnel matters. Research and report on pending and recent legislation that may impact human resource policies, procedures and operations. Ensure compliance with state and federal laws.
• Develop and monitor department financials and division budgets.
• Serve as custodian and supervise the maintenance of official personnel records and employment contracts. Manage the human resources information system ( HRIS ). Utilize a variety of software systems to research, develop, prepare, modify and retrieve statistical, financial and narrative data for reports and presentations.
• Contribute to the District strategic planning process and the accreditation process. Report on staffing, succession planning and personnel transitions.
• Direct the administration of the employee benefits program.

Employment

• Direct the recruitment, selection, orientation and retention of District personnel; monitor procedures and practices for compliance with established hiring policies and affirmative action guidelines; coordinate and approve processes and materials.
• Provide leadership to human resource operations including the employment, promotion, transfer, termination and reduction-in-force processes for District personnel.
• Provide promotion, direction, implementation, and coordination of District diversity efforts including compliance with equal opportunity and Title V regulations. Respond to employee-related litigation, discrimination and sexual harassment complaints.
• Develop, execute and monitor administrative employment contracts for all District management positions prior to a management hiring.

Employee and Labor Relations

• Serve as Chief Negotiator representing the District in developing and negotiating collective bargaining agreements for academic and classified bargaining units, overseeing and facilitating implementation of the agreements. Confer with the Governing Board and senior management regarding analyses, costs, pending changes and legal compliance.
• Oversee the District’s grievance process. Mediate and conciliate employee grievances, represent the District in grievance hearings, direct disciplinary actions, and intervene in supervisor/employee relations’ problems.
• Coordinate exit interview process. Develop a plan and manage efficient data accumulation of exit survey information and analyze information to determine gathered from employees have exited the District.

Performance Management and Professional Development

• Develop and implement policies and procedures for the annual employee evaluation process, including establishing a tracking system appropriate for Governing Board review. Exercise oversight responsibility of the employee performance process, ensuring professional and objective evaluations are completed annually on schedule, and assisting supervisors and managers in the effective preparation and execution of annual evaluations with their subordinates.
• Provide oversight of the faculty evaluation process in coordination with the Vice Chancellor of Educational Services, including monitoring the effectiveness of Board Policy 3.31 Student Evaluation of Instructor. Maintain a copy of the faculty evaluation in the employees’ personnel file.
• Create and implement human resource work plans and performance standards. Assign, evaluate, and provide development opportunities to HR staff, establish standards of performance and methods of operation, assign and monitor work loads and projects.
• Assist in the creation of professional development training activities for all levels of staff within the District. Assist the District in implementing organizational change strategies to promote new programs, operations and initiatives. Provide leadership and participate in shared governance committees.

Classification and Compensation

• Develop, implement and maintain complex classification systems and competitive compensation plans for all employee groups that are fiscally sound, and that substantially recognize employee contributions to the District. Provide oversight and direction of comprehensive salary surveys. Analyze information, render reports and make recommendations.
• Exercise oversight in the development of position descriptions, including staffing design and position control, desk audits and reclassification procedures. Ensure District-wide hires, reclassifications and new positions conform to comparable internal and external duties and qualifications.
• Performs other duties as assigned by the Chancellor.

Minimum Qualifications

1. Combination of experience and education equivalent to:

• Master’s degree from an accredited college or university in human resources, public administration, business administration or related field; plus five years of increasingly responsible experience in HR administration, preferably in a higher education institution;

OR

• Bachelor’s degree from an accredited college or university in human resources, public administration, business administration or related field; plus ten years of increasingly responsible experience in HR administration, preferably in a public service agency or higher education institution.

2. Demonstrated skill in respectful and sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups, ethnicities and abilities.

3. Current experience in a majority of the Human Resources core competencies (employment policies, procedures and current statutes; budgeting; position classification; recruitment/selection procedures; collective bargaining; fringe benefits management; Equal Employment Opportunity policies and procedures; employee training; performance evaluation; employee reward and disciplinary procedures; complaint investigation, resolution and reporting.)

4. Recent experience in the use and promotion of computer technology to implement efficient office processes; set up and maintain a variety of confidential and other data; and to produce correspondence, spreadsheets; statistical, financial, and narrative reports; and presentations. PeopleSoft HRIS experience highly preferred.

5. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Desirable Qualifications

• Knowledge, interpretation and application of bargaining unit memorandums of understanding ( MOU ), Education Code, Government Code, Title 5, Title IX, ADA, COBRA, FMLA, FLSA, HIPAA, EEOC, and the Civil Rights Act.
• Knowledge of organizational development, strategies, and processes.
• Knowledge of higher education human resource management, preferably in a multi-college district in California.
• Labor relations experience with large, well-established bargaining unions. Training and/or experience in interest-based (or similar alternative system) bargaining principles and implementation.
• Skilled in applying human resources and management principles.
• Ability to communicate effectively orally, including public speaking; and in written communication, including composition and preparation of complex reports.
• Ability to analyze situations accurately and adopt an effective course of action, meeting required schedules and timelines.
• Ability to establish and maintain cooperative working relationships with faculty, staff, students and others contacted in the performance of duties.

Environmental Demands

Occasional work performed alone. Constant work around and with other people.

Other Requirements

PHYSICAL ABILITIES

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

Tools & Equipment Used

Application Deadline Date
August 2, 2023

Open Date
06/02/2023

Special Instructions to Applicants

APPLICATION PROCEDURES

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE .

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS .

3. Travel expenses for the interview and selection process will be borne by the candidates.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

MISSION STATEMENT

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Benefits Information

Benefits Information

Benefits Information

FRINGE BENEFITS


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.
• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.
• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year.

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS). Retirement eligibility begins as early as age 50. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

• Subject to change.

Mission Statement

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Transcripts

Optional Documents

1. List of References
2. Other Document