Finance and Training Manager, CAS Administrative Operations

Posting Details

Position Information

Fiscal Year
2022-2023

Position Title
Finance and Training Manager, CAS Administrative Operations

Classification Title
Staff Associate

Department
CAS Administrative Operations

Posting Number
P230212

Posting Link https://www.ubjobs.buffalo.edu/postings/43083

Employer
State

Position Type

Professional Appointment Term
Term

Salary Grade
SL4

Posting Detail Information

Position Summary

The College of Arts and Sciences is seeking a Staff Associate who would be responsible for handling the disbursement and management of reimbursement and procurement workflow within the centralized team. They will also be responsible for creation and maintenance of the finance standard operating procedures and training program. The successful candidate should be analytical and have strong communication skills. The selected candidate must be highly organized and detail oriented, with the ability to multi task.

In this position, you will perform a variety of duties to include:

• Management and coordination of all aspects of reimbursement and procurement for the College of Arts and Sciences. This includes but not limited to Concur, ShopBlue, Procurement Card, Business Accounts, Human Subject Payments, Independent contractor payments, eReq, disbursement request and letters of exception.
• Providing assistance, guidance and training to team staff regarding the clarification of policies, procedures, practices, state laws and regulations. Handle all escalated transactions.
• Working cooperatively with the finance team, department faculty and staff to enhance effectiveness of the team on the administrative procedures and proactively identifying areas for improvement.
• Promote a culture of compliance and utilization of best practice documentation for transactions.
• Collaborate with academic unit leadership to develop uniform processes, procedures, and documentation requirements.
• Provide planning support to faculty and staff when dealing with complex situations to determine available options within the current policies, state laws and regulations.
• Develop a standard operating procedures and documentation library for college policies and procedures. This will require maintaining the resource library to ensure it is up to date and accurate.
• Create, maintain and deliver a robust training program to onboard and assist Department Administrators. This will require training sessions to include reimbursement and procurement Policies and Procedures, course scheduling, HUB and other DA responsibilities.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelors degree
• 3 years experience working with procurement policies and procedures.
• Must be responsive and agile in a changing environment.
• Demonstrates extensive experience handling time-sensitive information and situations.
• Experience utilizing Procurement cards or completing Procurement card monthly reconciliations.
• Strong interpersonal communication skills with the ability to communicate clearly and respectfully with diverse populations including faculty, senior leadership and staff.
• Possess a strong sense of accountability and be self-motivated.
• Ability to stay updated on, interpret, and apply procurement and travel policy across State, UBF, and RF funding sources.

Preferred Qualifications

• Experience with UB travel, reimbursement and procurement processes and systems such as ShopBlue, Concur, and eReq.
• Experience with departmental budgets and course scheduling.
• Experience working in the College of Arts and Sciences

Physical Demands

Salary Range
Competitive

Additional Salary Information

Type
Full-Time

Campus
North Campus

Posting Alerts

Special Instructions Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting?
No

Background Check Notification

Contact Information

Contact's Name
Nicole Hayden

Contact's Pronouns
she/her/hers

Contact's Title
HR Specialist

Contact's Email
nhayden@buffalo.edu

Contact's Phone
716-645-0729

Posting Dates

Posted
06/05/2023

Deadline for Internal Applicants
06/19/2023

Deadline for External Applicants
Internal Only

Date to be filled
06/26/2023

References

Number of References Required
3

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.