Department Administrator, CAS Natural Sciences and Mathematics Sector

Posting Details

Position Information

Fiscal Year
2022-2023

Position Title
Department Administrator, CAS Natural Sciences and Mathematics Sector

Classification Title
Senior Staff Assistant

Department
CAS Natural Sciences and Mathematics Sector

Posting Number
P230213

Posting Link https://www.ubjobs.buffalo.edu/postings/43084

Employer
State

Position Type

Professional Appointment Term
Term

Salary Grade
SL3

Posting Detail Information

Position Summary

The Natural Sciences and Mathematics Sector in the College of Arts and Sciences at the University at Buffalo is seeking a Department Administrator . The Department Administrator (DA) serves as a strategic partner and advisor to Department Chair(s) and may supervise or oversee activities of the department support staff. You will ensure department administration is in accordance with State, University, Research Foundation (RF), UB Foundation and College of Arts and Sciences ( CAS ) guidelines, policies, and procedures. Department Administrators in a sector will be assigned to support one or more departments depending on need. Support assignments may change over time.

As the Department Administrator you may:

• Manage department budgets – State, RF, IFR and UBF accounts in consultation with the College’s financial team. Control expenditures and prepare justification of expenditures when needed. Review and complete all faculty and graduate student travel requests. Complete reimbursements for non-employees, purchasing, help with speakers/conferences (honoraria, catering, booking on-campus venues, etc.). Approve new equipment and office supply purchases. Work with appropriate faculty (e.g., Chair and program directors) to manage personnel expenditures, including temporary lecturer appointments, graduate assistantship appointments, tuition and other financial support.
• Review and determine allocations of space to accommodate changing department needs in consultation with department chair and the College’s Facilities Planning and Management Officer. Supervise department moves and rehabs. Assist new employees in setting up their workspaces as needed for them to perform their job duties.
• Supervise and provide guidance to departmental staff.
• Collaborate with the College’s HR appointment team to appoint faculty, lecturers, teaching assistants, students and department staff regardless of funding (State, RF, UBF ). Assist with preparation of dossiers for promotion, tenure and contract renewals.
• Compose and distribute correspondence on departmental matters. Serve as point of contact and communication hub for department(s).

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor’s degree required.
• Two years of administrative experience.
• Excellent oral, written and interpersonal skills required.
• Must be able to interact with a diverse constituency.
• Computer experience in MS Office (Word, Excel, Access, Outlook).
• Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed.

Preferred Qualifications

• Master’s degree preferred.
• Two years of supervisory experience preferred.
• Knowledgeable and skilled with a variety of University systems including, but not limited to: SIRI and HUB is preferred

Physical Demands

Salary Range
$60,000 - $63,000

Additional Salary Information

Type
Full-Time

Campus
North Campus

Posting Alerts

Special Instructions Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting?
No

Background Check Notification

Contact Information

Contact's Name
Nicole Hayden

Contact's Pronouns
she/her/hers

Contact's Title
HR Specialist

Contact's Email
nhayden@buffalo.edu

Contact's Phone
716-645-0729

Posting Dates

Posted
06/05/2023

Deadline for Internal Applicants
06/19/2023

Deadline for External Applicants
07/04/2023

Date to be filled
07/17/2023

References

Number of References Required
3

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.