Accounting Technician II - Payroll/General Ledger

Accounting Technician II - Payroll/General Ledger

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Under the direction of Assistant Controller and in coordination with the Payroll Administrator, Accounting Technician II - Payroll/General Ledger prepares, analyzes and processes payroll and benefits for all University employees, including student workers. The position will also be involved with providing reports to government agencies and reconciling payroll to the financial reporting system.

Representative Duties:

• Supports the Payroll Administrator to ensure that University employees, including student workers, are paid on an accurate and timely basis. E
• Prepare and process student employee position information to ensure that students are paid on an accurate and timely basis. Plan, organize and prioritize the student payroll function procedures and develop functional calendars. E
• Compile, calculate, and prepare payroll for student workers. Review for accuracy and completeness and edit payroll reports to ensure payrolls and various accounts balance. E
• Review, enter, and transmit payroll data on automated payroll system, record and maintain confidential payroll records, such as individual employee records for benefit purposes, W-4 forms, taxes, earnings records and others; calculate and determine payroll tax deposits. E
• Prepare payroll for Bi-Weekly and Monthly payroll cycles and assist Payroll Administrator as needed. Prepare and process payroll and benefit information to ensure that University staff, faculty and administrators are paid on an accurate and timely basis. Process tax payments to government agencies (FICA, Medicare, SDI, and withholding). Process payments to vendors related to government-mandated garnishments and payroll deduction programs such as retirement, tax deferred annuities, Section 125 benefits, etc. in a timely and accurate manner. E
• Provide reporting to Student Employment/Financial Aid upon request. Provide additional reporting as requested. Reclassify FWS/CSW statuses as limits are met. Re-classify earnings according to requests made by Financial Aid. Provide year-end audit reporting information to Financial Aid. Work closely with Student Employment to ensure compliance with Payroll laws as well as Federal Student Employment regulations. E
• Assist the Payroll Administrator with issuing annual employee W-2’s. E
• Maintains confidentiality of payroll records. E
• Maintains up-to-date knowledge of payroll law and trends through continuing education programs. E
• Provide support to all employees regarding questions pertaining to earnings to date, electronic timesheets, tax withholdings, etc. E
• Reconcile General Ledger accounts as assigned. E
• Assist in annual audits, including preparing schedules, reconciling accounts and answering audit questions E
• Other duties within the accounting area as assigned.

E = Essential Duties

Knowledge Of:

• Principles and techniques involved in payroll preparation.
• Federal and State tax rules and regulations pertaining to payroll and benefits.
• Payroll related accounting practices.
• Operation of a computer terminal.
• Fully integrated payroll systems.
• Techniques of utilizing related accounting software.
• Financial and statistical record-keeping techniques.
• Effective oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Modern office practices, procedures and equipment.
• Microsoft Office programs - Excel, Word, etc.

Ability To:

• Ability to work in fast-paced environment under tight deadlines
• Perform complex accounting functions related to assigned payroll transactions.
• Organize and prioritize various projects and timelines.
• Utilize various computer software and a computer terminal.
• Review, compile, interpret and prepare a variety of fiscal reports.
• Communicate effectively both orally and in writing.
• Meet schedules and time lines.
• Make arithmetic computations with speed and accuracy.
• Process and record accounting transactions accurately.
• Compare numbers and detect errors efficiently.
• Reconcile payroll reports to financial systems.
• Understand and follow oral and written directions.
• Interpret and apply general payroll methods, practices and terminology.
• Establish and maintain cooperative and effective working relationships with others.
• Prioritize and schedule work.
• Prepare, maintain, verify and process payroll records.

Minimum Qualifications:
Any combination equivalent to: two years college level coursework, including accounting courses, and two years experience in payroll and/or general ledger function. Additional experience may substitute for educational experience on a year-for-year basis

Preferred Qualifications:
Bachelor’s degree

Licenses and Other Requirements:
N.A.

Physical Abilities:


Working Environment:
Office environment; constant interruptions
Ability to travel to conduct work as needed.

Posting Number: Staff002512022
Number of Vacancies: 1
Desired Start Date: 07/03/2023
Position End Date:
Open Date: 06/02/2023
Close Date: 6/18/2023
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/10789

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.



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