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Academic Department Coordinator - Music

Bowdoin College
Maine, United States
Salary Not Specified
Posted Date
Jun 2, 2023

Posting Details

Posting Details

Academic Department Coordinator - Music

Posting Number


Job Summary

Under the supervision of the department chair, the Academic Department Coordinator plans and coordinates all administrative functions for the Music Department. These responsibilities include:
  • responding to inquiries and requests from students, administrators, faculty, as well as from people outside the College
  • setting up department and committee meetings
  • contacting students at the request of faculty
  • ordering office supplies and maintaining departmental office equipment
  • managing department and program budgets: process bills using online program; order supplies and equipment; track spending and keep chairs informed of spending levels
  • coordinating with grants administrators on grant-related expenses
  • providing administrative support on faculty searches (i.e., set up and maintain candidate files, prepare correspondence with candidates, make arrangements (hotel, meals, transportation, schedule) for candidates coming to campus for interviews or for remote interviews (e.g. Zoom meeting scheduling)
Hourly range for this position is expected to be: Minimum $20.00 – Maximum $25.00/ per hour

Benefits and Perks:
  • A variety of health insurance plans
  • Life insurance, disability insurance, and a generous retirement plan
  • Paid time off – Vacation, Personal, and Holidays
  • Paid parental leave
  • Access to many of the College’s facilities including the gym and pool
  • And more:
Education/Skills Requirements

  • High School Diploma or equivalent.
  • Solid understanding and strong working knowledge of Microsoft Word, Excel, e-mail, database and webpage maintenance.
  • Willingness and initiative to learn new computer applications.
  • Ability to organize and prioritize work tasks and accomplish them efficiently and accurately.
  • Knowledge of processing bills and managing accounts.
  • Strong customer service skills (visitor and telephone reception).
  • Ability to successfully work independently in a one-person office environment.
  • Some college work strongly preferred.
Experience Requirements and/or Equivalents

  • At least 2 years’ office experience.
  • The successful candidate will be subject to a criminal history background check.
  • Experience in an academic setting.
  • Prior experience with maintaining web pages and calendar software.
  • Familiarity with music terminology.
  • Some knowledge of processing bills and managing accounts
  • Familiarity with accounting software.
Standard Work Days and Hours
  • This is a full-time, year-round position working Monday – Friday from 8:30 am – 5:00 pm (37.5 hours/week, 0.94 FTE ).
About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

First Shift

Employment Category
Full Time Year Round


Benefits Eligible

Pay Type

Background Check Package Requirements
Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is a pre-placement physical required for this position?

Posting Date

Applications Accepted Until

Open Until Filled

Type of Posting

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • Chronicle of Higher Education
    • Diverse Issues in Higher Ed
    • Facebook
    • Glassdoor
    • Google Search
    • LinkedIn
    • Twitter
    • MANP
    • Maine Job Link
    • Employee Referral
    • Bowdoin College Website
    • Radio Ad
    • TechMaine
    • NCAA
    • CASE
    • Other
  2. If you answered Employee Referral or Other, please specify here:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter
Optional Documents

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