Academic Department Coordinator - Music
- Employer
- Bowdoin College
- Location
- Maine, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 2, 2023
View more
- Position Type
- Faculty Positions, Arts, Music, Administrative, Academic Affairs, Arts Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Type
- Full Time
Job Details
Posting Details
Posting Details
Title
Academic Department Coordinator - Music
Posting Number
S01148JP
Department
Music
Job Summary
Under the supervision of the department chair, the Academic Department Coordinator plans and coordinates all administrative functions for the Music Department. These responsibilities include:
- responding to inquiries and requests from students, administrators, faculty, as well as from people outside the College
- setting up department and committee meetings
- contacting students at the request of faculty
- ordering office supplies and maintaining departmental office equipment
- managing department and program budgets: process bills using online program; order supplies and equipment; track spending and keep chairs informed of spending levels
- coordinating with grants administrators on grant-related expenses
- providing administrative support on faculty searches (i.e., set up and maintain candidate files, prepare correspondence with candidates, make arrangements (hotel, meals, transportation, schedule) for candidates coming to campus for interviews or for remote interviews (e.g. Zoom meeting scheduling)
Benefits and Perks:
- A variety of health insurance plans
- Life insurance, disability insurance, and a generous retirement plan
- Paid time off – Vacation, Personal, and Holidays
- Paid parental leave
- Access to many of the College’s facilities including the gym and pool
- And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Required:
- High School Diploma or equivalent.
- Solid understanding and strong working knowledge of Microsoft Word, Excel, e-mail, database and webpage maintenance.
- Willingness and initiative to learn new computer applications.
- Ability to organize and prioritize work tasks and accomplish them efficiently and accurately.
- Knowledge of processing bills and managing accounts.
- Strong customer service skills (visitor and telephone reception).
- Ability to successfully work independently in a one-person office environment.
- Some college work strongly preferred.
Required:
- At least 2 years’ office experience.
- The successful candidate will be subject to a criminal history background check.
- Experience in an academic setting.
- Prior experience with maintaining web pages and calendar software.
- Familiarity with music terminology.
- Some knowledge of processing bills and managing accounts
- Familiarity with accounting software.
- This is a full-time, year-round position working Monday – Friday from 8:30 am – 5:00 pm (37.5 hours/week, 0.94 FTE ).
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
First Shift
Employment Category
Full Time Year Round
FTE
0.94
Benefits Eligible
Yes
Pay Type
Hourly
Background Check Package Requirements
Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
07/07/2023
Applications Accepted Until
Open Until Filled
Yes
Type of Posting
Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this position?
- Indeed.com
- Chronicle of Higher Education
- Diverse Issues in Higher Ed
- Glassdoor
- Google Search
- HigherEdJobs.com
- InsideHigherEd.com
- MANP
- Maine Job Link
- LiveandWorkinMaine.com
- Employee Referral
- Bowdoin College Website
- Radio Ad
- TechMaine
- NCAA
- CASE
- Other
- If you answered Employee Referral or Other, please specify
here:
(Open Ended Question)
Required Documents
- Resume / Curriculum Vitae
- Cover Letter
Company
Bowdoin (rhymes with explodin') is a private, selective, liberal arts college, founded and endowed to benefit the common good. Our historic residential campus, located in Brunswick, Maine, is home to just over 1,800 students from all over the world.
Academic life at Bowdoin spans thirty-three departments, and is cooperative, not competitive: so we tend to attract students who like brainstorming with faculty, working in teams, and welcoming big, new, difficult questions.
We value kindness, diversity, creativity, and hard work.
There’s a lot to love about Maine. And this state is very much at the heart of the College. We simply wouldn’t be Bowdoin anywhere else.
According to one of our colleagues, “To teach at Bowdoin is to help train and educate future leaders—an unalloyed privilege in my experience and a rare one.”
We feel fortunate to live here and to be able to experience everything there is to see and do. Maine is renowned for its beauty—its iconic seaside fishing villages and beaches, mountain vistas, and pristine forests. But the appeal is also very much about the people—their culture, sense of community, way of life, and welcoming, inquisitive, and energized spirit.
We’re not going to try to list all that Maine has to offer. But we will try to lead you in a few directions from which you can navigate your own journey of discovery—a very Maine thing to do too!
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