Academic Advising Coordinator

Position Title
Academic Advising Coordinator
The Opportunity

Under the direction of the Associate Director for the Center for Academic Services & Advising, the Academic Advising Coordinator will support the academic progression of Mines students via holistic and developmental academic advising. In addition, the Coordinator will administer various academic support services and retention efforts in collaboration with academic faculty and administration. Broadly, the Academic Advising Coordinator will uphold established national standards for academic advising and academic support whilst upholding the mission of Colorado School of Mines.

This is a full time, 12-month administrative faculty exempt role. This is position is based in Golden, Colorado and will work in-person on the Mines campus.

Responsibilities

Academic Advising & CASA Effectiveness

• Provide academic advisement for undergraduate students either in their first year at Mines or in their sophomore year and beyond in major coursework.
• Routine communication & outreach (individual and group) with a pre-assigned set of students (approximately 500).
• Accurate and timely assistance/guidance with course planning, registration, and class scheduling.
• Review, approve, and assist with class scheduling, including the release of PINs with students.
• Individualized assistance/guidance to all students, including those with complex transcripts (this would include students with AP/IB advanced credit, transfer students, non-traditional, and more).
• Consistent and thorough record keeping of all student contact and advisement. This would include pre- and post-advising session notes.
• Proactive & reactive communication to academic faculty in need of assistance & support for advising purposes – including upper division advising assistance.
• Assistance with transition as a student progresses to their identified and declared major(s).
• When necessary, assistance and support to student families and prospective student/families.
• FERPA compliance when working with parents and families of students.
• Provide personalized assistance – based in student development theory and support – with any student need, exploration, or situation. This includes collaboration and outreach to support offices.
• Provide proactive & reactive communication to academic faculty in need of assistance & support for academic support purposes.
• Represent the University to various institutional divisions by serving on various university ad hoc committees as well as externally to students and/or the general public/local community.
• Where and as appropriate, host “office hours” at various locations across campus, including the academic departments. Office hours will support coordinators effort to advise students more effectively.
• It is expected that the Coordinators play an active role in collaborating and working alongside CASA colleagues as advisors will often backfill, support, and/or cross-train colleagues with advising and support efforts.
• Assist as needed with all Student Life and CLASS programs, events, and specialty weekends.

Academic Support Service Coordination

• Coordinator will manage and oversee an academic support service function, including early alert/retention, academic coaching, bounce back, peer advisors, tutoring and core review, programming, major exploration, and/or hiring/training.
• Budget oversight for respective academic support services
• Student staff supervision, including payroll, hiring, and training of student staff/volunteers
• Coordination also includes collaborative work with campus including Residence Life, Student Activities, Involvement, & Leadership, Faculty in CASA, etc.

Academic Coaching

• Offer individualized and research-backed academic coaching assistance to students seeking to improve their academic performance at Mines.
• Provide proactive academic coaching for assigned advisees as well as other students as caseload allows.
• Respond to CARE inquiries for advisees and offer academic support as needed.

Other duties as assigned

• On occasion, this position may be assigned other duties needed to help drive to the vision, fulfill the mission, and uphold Mines’ and the Department’s organizational values.
• The Coordinator is expected to abide by FERPA and privacy regulations with all confidential student material.

Minimum Qualifications

Bachelors’ degree and masters’ degree from an accredited institution of higher education.

Professional experience with college students in an advising, mentoring, or leadership role.

Professional oral and writing communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software.

Preferred Qualifications

A masters’ degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.

Employment as a full-time academic advisor and/or academic support or student support specialist in a college or university setting.

Advising or teaching experience with an engineering/applied science setting.

A demonstrable commitment to promoting and enhancing diversity of perspective.

Experience supervising employed (defined as paid) students.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$51,450 - $58,400

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Fully paid health and dental premiums
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits .

How to Apply

Applicants will be asked to complete an online application (personal information, demographic information, references, veteran status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.

We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). If you need reasonable accommodation at any point in the application or interview process, please let us know.

Background Investigation Required
Yes

Advertised: Jun 2, 2023 Mountain Daylight Time
Applications close: Jun 15, 2023 11:55 PM Mountain Daylight Time