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Downtown Gallery Assistant (part-time)

Colby College
Maine, United States
Salary Not Specified
Posted Date
Jun 5, 2023
Job Description
Museum Mirken Education and Engagement - JM
Pay Rate Type:
Employee Type:
Job Summary:Colby College Museum of Art
Part-Time, Non-Exempt, Hourly, Support Staff Appointment

The downtown gallery assistant position at the Colby College Museum of Art provides a positive and welcoming presence for visitors of all ages at the museum’s Joan Dignam Schmaltz Gallery, located in the Paul J. Schupf Art Center, located in downtown Waterville, Maine. In addition to being the museum’s primary day-to-day presence in the space to welcome and support public visitors to the gallery, the downtown gallery assistant is also responsible for ensuring smooth logistical and administrative operations as well as effective adherence to security and safety protocols in the space. The successful candidate will work under the direction of the Museum’s Mirken curator of education and engagement and also will work closely with the museum security manager and members of the engagement team. This position is a 10-18 hour/week position that will require work on weekends and evenings. The ideal candidate is punctual, friendly, detail oriented, and adaptable to changing situations. This person should feel comfortable asking questions in order to prioritize a wide variety of tasks.

The Colby College Museum of Art is a collecting and teaching museum dedicated to the preservation, display, and interpretation of the visual arts. We embrace within our collections works of art from diverse cultures and historical periods, with a focus on American art, and commitment to collecting and exhibiting contemporary art. We manage these resources for the benefit of the Colby College community, the region, and the nation and aspire to display works that embody the highest standards of achievement.

Working to advance equity and inclusion in the field of American art—and, by doing so, in the wider world—is core to our mission. We feel the urgency of national and campus conversations on inequality and are keenly aware of the unique responsibility that we have as an academic art museum—as a place where we can listen, ask questions, and challenge assumptions—to engage in this dialogue, and to act. We affirm the Colby Museum’s commitment to multidisciplinary teaching and learning and our potential for deep engagement with students will be leveraged in this effort toward fighting racialized violence, injustice, and inequality. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.

  • Offer a positive and welcoming presence for visitors of all ages at the museum’s Joan Dignam Schmaltz Gallery of Art, providing excellent customer service and informational assistance related to exhibitions and programs in the museum’s gallery and the Schupf Art Center
  • Monitor activity in the gallery and ensure that all visitors adhere to museum protocols and policies
  • Maintain an alertness for unusual or suspicious activity and deal with various levels of incidents as necessary, including first response in an emergency; report security violations and write incident reports when necessary
  • Serve as a liaison and primary point of contact to the Schupf Art Center’s building manager to ensure smooth operation of the gallery space and report any facility-related needs or emergencies, keeping the museum’s security manager and assistant manager of facilities and operations and/or seeking additional guidance when issues arise
  • Work closely with education and engagement staff on logistics for public and academic programs in downtown gallery, communicating and sharing information with internal stakeholders; preparing resources; and tracking visitor information.
  • Assist in program execution by providing logistical support as needed towards setting up event spaces and communicating with guests, visitors, and colleagues. This includes evening and weekend events
  • Contribute to a hospitable environment for guest speakers and pre K-12 groups by assisting with logistical arrangements, and attending to speakers’ and school visit needs during their visit to the gallery
  • Provide logistical support for downtown programs, workshops, and training sessions that involve community docents, student guides, teaching artists, interns, and other student workers
  • Participate in regular meetings with engagement colleagues at the museum and Waterville Creates partners downtown to maintain effective communication and coordination of operations and events at the Schupf Art Center
  • Assist the Mirken curator of education and engagement and Linde Family Foundation curator of academic engagement with special projects, as needed; work could include data compilation and preparation for grant reports, presentations, and updating documents for internal stakeholders
  • Support the engagement team as needed with administrative office tasks, which includes ensuring office and artmaking supplies for the gallery are fully stocked and in good working order
  • Support the work of the engagement team as needed through the use of software, data management, and registration tools
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
  • High school diploma required; Relevant engagement and/or administrative experience preferred
  • Highly motivated, flexible, and comfortable with all audiences
  • Unwavering commitment to fostering an antiracist, equitable work environment supportive of people from different cultures, backgrounds, and life paths
  • Outstanding interpersonal, and organizational skills, with a high level of motivation and attention to detail
  • Excellent verbal and written communications skills, with the ability to complete clear, concise, and accurate incident reports and other documentation
  • Experience in a professional environment, able to work collaboratively within a team and a diverse organization and to collaborate effectively with students, faculty, art center and community partners
  • Able to work independently as well as in a team, exercise judgment, establish priorities, and complete projects with minimal supervision and to adjust as new projects are assigned
  • Proficiency with and/or ability to learn Microsoft Office Suite (e.g. Word, Excel) and Google Suite (e.g., Mail, Calendar, Docs, Sheets, and Slides); proficiency with and/or ability to learn Airtable, Adobe Creative Suite, EventBrite, SurveyMonkey, Workday, or others specific to Colby College.

Reporting to the museum’s coordinator of community engagement and visitor experience, the assistant also works closely with other members of the engagement team, and has ongoing interactions with all museum teams as well as Colby faculty, students, staff, community partners, and museum guests.


General open office and campus environment. Position involves sitting, although frequent movement and standing are also necessary. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary. Includes night and weekend work required to fulfill the gallery’s public hours and museum events.


Successful and satisfactory completion of a background check (including a criminal records check).


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to:

Downtown Gallery Assistant (part-time) - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

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