Positive Youth Development Administrative Manager

Salary:

Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

About the position:
The Administrative Manager principal duties include project management, and administrative support to outreach program initiatives in the areas of finance, human resources, and operations. The Administrative Manager will manage and lead a team of administrative and operational professionals, and works closely with Institute leadership, faculty, and staff to develop and monitor budgets, support the growth and tracking of extramural funding, program revenue, and expenditures, and facilitate subaward and vendor engagement.

The position functions in a fast-paced, multi-faceted, respectful office with day-to-day variety. It will work to create new systems to increase efficiency and function, collaborate with a wide range of individuals, and be an excellent communicator.

The Division of Extension has a deep and profound commitment to diversity both as an end and as a valuable means for transforming lives and communities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity, equity and inclusion.

This position will work out of the Extension building on the UW Madison campus with potential for partial remote work.

About Extension:
UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.

About the Positive Youth Development Institute:
The Positive Youth Development Institute provides programs and works to catalyze positive change to engage Wisconsin youth in opportunities they need to learn, lead, grow, and thrive. The PYD Institute is home to the Wisconsin 4-H Program and Community Youth Development (CYD) Program. Wisconsin 4-H engages over 25,000 youth members and 6,000 adult volunteer leaders in over 1,000 4-H clubs and groups throughout the state and tribal nations.

Responsibilities: Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 10% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 10% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 25% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 10% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 20% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 15% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 10% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Qualifications:

Required:
- Strong organizational skills and attention to details.
- Experience monitoring funding sources, creating, and balancing budgets.
- Experience in creating and leading a work environment which supports the development of positive, effective teams.
- Ability to interact and work with a range of individuals with a high-level of professionalism, flexibility, judgment, and tact.
- Ability to effectively work with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity.

Preferred:
- Work experience in higher education structure, fiscal and administrative policies, and procedures.
- Prior experience with interpreting and implementing applicable policies and practices.
- Evidence of ability to communicate ideas effectively orally, in writing, and through technology platforms.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Contact:

Julieann Stawicki
julieann.stawicki@wisc.edu
608-262-8359
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Manager(AD005)

Department(s):

A47-EXTENSION/YFH/YTH/POS YTH DEV INST

Employment Class:

Academic Staff-Renewable

Job Number:

280767-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .