DEGREE CERTIFICATION OFFICER
Number of Vacancies:
Rio Grande Valley
Degree Audit Systems & Support
Scope of Job:
Responsible for conducting degree audits and official certification
of degrees upon completion to ensure all university and program
requirements have been met to award degree.
Description of Duties:
- Reviews and certifies degrees to ensure all university and
program requirements are met to award degree.
- Monitors and updates student degree audits and academic records
for accuracy, completion of degree requirements and communicates
degree requirements and deficiencies to students and
- Works directly with the Office of the Registrar to ensure that
student curricular records and degree plans are accurate and
up-to-date. This includes regular verification of changes/updates
- Conducts regular data analysis and develops reports for
communicating students’ degree completion to respective colleges
- Coordinates with academic advisors, faculty, staff and
administrators to understand approved degree plan requirements and
communicates changes if necessary.
- Manages multiple system applications to identify, report, and
resolve complex problems impacting students’ degree completion and
university systems; monitors issues for resolution.
- Maintains knowledge of academic policies driven by
institutional, state, federal, and accreditation regulations, and
understands their impacts on the degree audit process.
- Enforces UTRGV academic policies and ensures that exceptions to
policy are appropriately approved and documented.
- Assists with reviewing the curriculum and requirements for
academic programs are accurate and promptly programmed in the
degree audit system.
- Collaborates with university stakeholders to ensure degree
audit system functionality aligns with established UTRGV, state,
federal and accreditation requirements.
- Develops and continually expands on a thorough understanding of
degree audit system functionality to sustain effective degree audit
processes that impact retention and timely degree completion.
- Acquires knowledge of software systems including but not
limited to the student information system, the degree audit system,
and the curriculum and catalog management system.
- Develops, cultivates, and maintains positive working
relationships with department staff, faculty members, advisors, and
students while clarifying degree requirement concerns and
- Performs other duties as assigned.
General supervision from assigned supervisor.
Direct supervision of assigned staff.
Bachelor’s Degree from an accredited University.
Master’s Degree in a related field from an accredited
Two (2) years of experience in an academic environment such as
student admissions, registration, academic advising or closely
Experience in performing closely related duties in a higher
Use of standard office equipment.
Needs to be able to successfully perform all required duties.
Office Environment; some travel and weekend work is required.
Exerting up to 10 pounds of force occasionally, and/or a negligible
amount of force frequently or constantly to lift, carry, push, pull
or otherwise move objects, including the human body. UTRGV is a
distributed institution, which requires presence at multiple
locations throughout the Rio Grande Valley. Work is performed
primarily in a general office environment.
*Work is performed primarily in a general office environment to
include hybrid work (subject to change based upon business needs).
If the work is performed off campus, high-speed internet and a
designated workspace are required.
Position requires great attention to detail. Ability to effectively
communicate with a wide range of individuals and
Commensurate with Experience
Commensurate with Experience
Position Available Date:
Grant Funded Position:
If Yes, Provide Grant Expiration Date:
It is the policy of The University of Texas Rio Grande Valley to
promote and ensure equal employment opportunities for all
individuals without regard to race, color, national origin, sex,
age, religion, disability, sexual orientation, gender identity or
expression, genetic information or protected veteran status. In
accordance with the requirements of Title VII of the Civil Rights
Act of 1964, the Title IX of the Education Amendments of 1972,
Section 504 of the Rehabilitation Act of 1973, and the Americans
with Disabilities Act of 1990, as amended, our University is
committed to comply with all government requirements and ensures
non-discrimination in its education programs and activities,
including employment. We encourage women, minorities and
differently abled persons to apply for employment positions of
Special Instructions to Applicants:
Human Resources will not be held responsible for redacting any
confidential information from the documents you attach with your
application. The confidential information includes the
Date of Birth
Social Security Number
Please make sure that you omit this information prior to
submission. We are advising that Human Resources will be forwarding
your application to the department as per your submission.
If you have any questions, please do not hesitate to contact us at
(956)665-8880 and/or firstname.lastname@example.org.
UTRGV is a distributed location institution and working location is
subject to change based on need.
All UTRGV employees are required to have a criminal background
check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval
from the Chief Human Resources Officer.
To apply, visit https://careers.utrgv.edu/postings/38588