Administrative Assistant II

Posting Details

Position Information

Job Title
Administrative Assistant II

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with experience.

Employment Status

Department
Human Resources

Job Summary

The incumbent is generally the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed clerical and office support knowledge, while exercising independent judgement and initiative.

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, and administrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and Reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
• Ability to maintain departmental financial records and accounts and prepare financial reports as required
• Ability to maintain confidentiality of records and information

Essential Job Functions

• Serves as administrative assistant to the AVPHR
• Maintain HRM web page content
• Provides and oversees reception services, scheduling appointments, meetings and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing department and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures and maintaining internal records of expenditures
• Other related duties as assigned

Qualifications

• High School diploma or GED with at least 5 years of office administrative support experience
• Bachelor’s degree preferred
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Three (3) years of increasingly responsible clerical and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds

Heavy Work - Exerting 50-100 pounds

Very Heavy Work - Exerting in excess of 100 pounds

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S907

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
02/21/2023

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)

Optional Documents