Senior Grant/Contract Administrator, Division of
Wayne State University is searching for an experienced Senior
Grant/Contract Administrator, Division of Research
Detroit campus location.
Wayne State is a premier, public, urban research university located
in the heart of Detroit, Michigan where students from all
backgrounds are offered a rich, high-quality education. Our
deep-rooted commitment to excellence, collaboration, integrity,
diversity and inclusion creates exceptional educational
opportunities which prepare students for success in a global
Coordinate sponsored program administrative functions for a
School/College/Division or other unit with large, complex sponsored
projects. This includes fiscal and administrative review of
sponsored grant and contract proposals; review and processing of
agreements; and the management and processing of financial
transactions. Position duties require knowledge of and experience
in University accounting and budgeting and sponsored program
ESSENTIAL JOB FUNCTIONS:
Coordinate both the pre and post award aspects of the sponsored
project administration process for complex, multifaceted sponsored
program proposals and other unit proposals for a
School/College/Division or other unit to ensure compliance with
University, sponsor and other applicable policies, procedures,
rules and regulations.
Assist faculty in identifying funding opportunities and in
preparing proposals to promote research and other sponsored grant
activity. Review proposal budgets and narratives for compliance
with University, sponsor and other applicable requirements; submit
proposals to Sponsored Program Administration (SPA) to obtain
Review awarded grants and contracts in collaboration with SPA for
fiscal and contractual content; review accompanying budgets for
variance from proposal and to ensure funds are established
appropriately in the University accounting system. Monitor
expenditures to ensure compliance with University, sponsor and
other applicable policies, procedures, rules and regulations;
Assist faculty with budget transfers and project period extension
requests; Monitor monthly payroll lists and authorize new accounts
or payroll extensions; Review and coordinate close-out documents
for sponsored projects.
Serve as a resource to faculty and other staff within the unit by
providing information and guidance on appropriate use of sponsored
project funds. Serve as a primary liaison between principal
investigators and SPA to identify and resolve problems as well as
answer inquiries regarding University or funding agency guidelines,
policies and procedures.
Provide direct management over research funding.
Develop and maintain databases for unit specific information
utilizing University information systems. Perform financial
analysis and prepare reports for School, College, Division or
Department and central University administration on sponsored
proposal, award, and expenditure activity. Update and maintain
reference material on research funding sources.
Supervise non-exempt clerical and accounting support staff
including assignment of duties, training in policies and procedures
and monitoring performance.
Perform other related work as assigned.
THIS DESCRIPTION IS INTENDED TO INDICATE THE KINDS OF TASKS AND
LEVELS OF WORK DIFFICULTY THAT WILL BE REQUIRED OF POSITIONS THAT
WILL BE GIVEN THIS TITLE AND SHALL NOT BE CONSTRUED AS DECLARING
WHAT THE SPECIFIC DUTIES AND RESPONSIBILITIES OF ANY PARTICULAR
POSITION SHALL BE. IT IS NOT INTENDED TO LIMIT OR IN ANY WAY MODIFY
THE RIGHT OF ANY SUPERVISOR TO ASSIGN, DIRECT AND CONTROL THE WORK
OF EMPLOYEES UNDER THEIR SUPERVISION. THE USE OF A PARTICULAR
EXPRESSION OR ILLUSTRATION DESCRIBING DUTIES SHALL NOT BE HELD TO
EXCLUDE OTHER DUTIES NOT MENTIONED THAT ARE OF SIMILAR KIND OR
LEVEL OF DIFFICULTY.
This position requires seasoned specialized knowledge and
experience in both pre and post award administration of sponsored
grants and contracts and the ability to manage large, complex
projects. Work activities require expertise in and accurate
application of University accounting and budgeting and sponsored
project administration policies, procedures and practices.
Incumbents are expected to serve as subject matter experts and
provide guidance to faculty and staff within the unit in the
application of these policies, procedures and practices which
includes the application and interpretation of grant and contract
guidelines, policies and procedures to faculty, principal
investigators, subordinate non-exempt and exempt staff. Supervision
may be provided over non-exempt support staff. This position is
located in a School, College, Division or Department grants
administration area and reports to and receives assignments from a
management level classification.
Bachelor’s degree from an accredited college or university in
Business or Public Administration or related field and considerable
experience in grant and contract administration; or a Bachelor’s
degree from an accredited college or university in any field and
optimal experience in grant and contract administration.
Considerable accounting experience, with majority in sponsored
project budgeting and accounting.
Considerable experience in proposal preparation for both federal
and other sponsored funding sources.
Considerable experience in use of University information systems
(e.g. Banner) and software used to track, analyze and present data
(e.g. spreadsheets, charts, graphs).
Experience in analysis of data and development of related reports
Reasonable supervisory experience. − Demonstrated ability to
independently manage a variety of projects while ensuring
appropriate tracking, quality control, follow-up and multiple
deadlines are met.
Reasonable knowledge and understanding of implementing business
Ability to interpret, explain and apply complex rules, regulations
Incumbents will typically have previous University experience as a
Grant/Contract Administrator, Grant/Contract Officer or as a senior
level Budget Analyst, Accountant or Administrative Assistant in a
unit with significant sponsored project activity.
H09 - Research
H0905 - VP Research
- Regular Employee
- Job type: Full Time
- Job category: Staff/Administrative
- Salary minimum: $56,658
- Salary hire maximum: $67,992
Normal office environment. This position must be filled pursuant to
the provisions of a collective bargaining agreement, and as such
may be filled by a qualified bargaining unit member, should one
Background check requirements:
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting work. If you are offered employment,
the university will inform you if a background check is
Equal employment opportunity statement:
Wayne State University provides equal employment opportunities
(EEO) to all employees and applicants for employment without regard
to race, color, religion, sex, national origin, age, disability or
genetics. The university encourages applications from women, people
of color and other underrepresented people. Wayne State is an
affirmative action/equal opportunity employer.