Senior Accounting Assistant
Wayne State University is searching for an experienced Senior
at its Detroit campus location.
Wayne State is a premier, public, urban research university located
in the heart of Detroit, Michigan where students from all
backgrounds are offered a rich, high-quality education. Our
deep-rooted commitment to excellence, collaboration, integrity,
diversity and inclusion creates exceptional educational
opportunities which prepare students for success in a global
Essential functions (job duties):
Oversee and perform a variety of complex clerical and advanced
bookkeeping work, applying accepted methods and procedures in the
preparation, processing and reporting of financial transactions and
the maintenance of detailed accounts and records. Some specialized
technical knowledge of advanced bookkeeping is necessary in support
of work activities.
Compile and process monthly billings for revenue generating
services; prepare billing records using tapes to generate
appropriate billing reports. Prepare and process payrolls. Monitor
and/or maintain petty cash fund.
Provide assistance in the development of budget proposals and
projections. Prepare and maintain accounting and financial reports
for a variety of general and grant fund accounts. Compile, analyze
and prepare statistical data for budget planning. Prepare, review
and process grant and general fund financial documents.
Reconcile bank accounts and statements. Prepare subsidiary journal
vouchers for all bank accounts. Compile checks for bank deposits
and deposits in appropriate account. Monitor and maintain petty
Review and process revenues and expenditures. Allocate expenditures
to accounts following established procedures. Commit and encumber
funds to financial accounting system for all expenditure documents.
Prepare appropriate University forms and paperwork for vendor
payment and processing of invoices.
Compile statistical data; prepare special financial and accounting
reports, e.g. project revenues, project costs, budget projections,
etc. Maintain department activity logs and productivity
Serve as resource regarding interpretation of financial accounting
documents and procedures, established University policies and
outside agency guidelines, e.g. APPM, FMS/BAR, etc. Review and
audit financial documents submitted; understand payroll, purchasing
and disbursement procedures to identify errors and discrepancies in
paperwork; resolve problems and contact.
appropriate University personnel.
May provide functional supervision to a small number (1-3) of
accounting, clerical and student support personnel. Assign, monitor
and review work activities. Train in appropriate financial methods
Perform general office functions. Maintain records and file
systems. Operate standard office machines and equipment, e.g.
calculator, typewriter, computer terminal, etc. Order and maintain
supplies and equipment inventory. Schedule meetings and
appointments as needed. Prepare appropriate University forms and
Perform related work as assigned.
This senior classification level is designed to oversee and perform
complex clerical and advanced bookkeeping work routines which
necessitates some specialized knowledge of bookkeeping practices.
Work activities involve thinking within well-defined somewhat
diversified procedures and/or precedents. The level of freedom to
act or accountability is subject to standardized practices and
procedures and general work instructions. The incumbent is expected
to have considerable knowledge of, and experience applying
University accounting procedures to review and audit financial
documents completed by others and to prepare a variety of internal
and external final reports. Functional supervision may be exercised
over a small number (1-3) of clerical and student support
personnel. This classification is generally located in the Division
of Fiscal Operations or designated personnel and fiscal areas of
responsibility in a School, College, Division or Center/Institute
of the University. This classification reports to and receives work
direction from a professional Accountant, administrative or
management level position.
High school graduate or an equivalent combination of education
and/or experience. Some college coursework in accounting or
business administration preferred.
Considerable coursework in bookkeeping.
Considerable experience and familiarity with the Financial
Management System (FMS/BAR) at the University.
Considerable knowledge of and experience applying University
policies, procedures and practices.
Considerable knowledge of payroll, purchasing and disbursement
Strong analytic and problem solving skills.
Strong organizational skills; keen attention to detail.
Ability to communicate effectively with others.
Ability to work within established deadlines and in pressure
Ability to operate standard office equipment.
Ability to detect errors and discrepancies.
Ability to prepare detailed financial reports.
Some supervisory experience preferred.
Typically, incumbents have held positions as Accounting Assistant,
Accounting Clerk, Office Clerk or Secretary.
H86 - Development & Alumni Affairs
H8605 - Development Office
- Regular Employee
- Job type: Full Time
- Job category: Staff/Administrative
- Compensation type: Annual Salary
- Salary hire maximum: $42,523
Background check requirements:
- Number of openings: 1
- Reposted position: No
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting work. If you are offered employment,
the university will inform you if a background check is
Equal employment opportunity statement:
Wayne State University provides equal employment opportunities
(EEO) to all employees and applicants for employment without regard
to race, color, religion, sex, national origin, age, disability or
genetics. The university encourages applications from women, people
of color and other underrepresented people. Wayne State is an
affirmative action/equal opportunity employer.