Sr. Financial Manager

Sr. Finance Managerwill oversee the financial planning, management and reporting aspects for the CDC funded GHS Global Project. This includes providing financial and administrative direction, overseeing all financial, contractual, and procurement aspects for the GHS Global Project with country buy-ins.Sr. Finance Managerwill work closely with the Project Director, Senior Management Team, Global Program Staff, project country offices, and home office country back-stops to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. Sr. Finance Manageris also responsible for the oversight of budgeting, monitoring and performance of all funding streams for the project, including core and field programs, cost share and resource allocation to partners. Additionally, they are directly accountable for the financial, contractual and administrative compliance of the global award including contractual and ad hoc financial reporting and invoicing.

Responsibilities:

Financial Management

• Directs financial activities for the assigned program area
• Leads, manages and coordinates day-to-day coordination of financial activities across all funding elements and sources, ensuring cost efficiency
• Develops and implements processes, procedures and policies that further enhance the delivery of financial services and accelerate the seamless, coordinated delivery of program management
• Ensures that USAID resources are appropriately directed to project priorities and are in line with project core and country buy-in work plans
• Leads the development, monitoring, and review of project core and country buy-in budgets including budget negotiations with subs and finalization of budget narratives
• Acts as a strategic thought partner and plays a key role in defining the scope, budget, workplan for assigned program area
• Ensures partners across the organization are provided with high quality advice, support and guidance relative to assigned area
• Ensures financial activities within the assigned program area align with organizational, regulatory and donor requirements
• Provides guidance, monitoring and support to project teams, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, development of contracts and subawards, and management and maintenance of office inventory
• Develops and/or refines systems, tools, manuals and other resources for the successful management and operations of the project; train finance staff in their use.

Budgets

• Directs and develops the annual work plan budgeting process for all core and field projects within the global program
• Works closely with the Global Program Operations (GPO) staff on preparation, monitoring and reporting for core budget and the specific budget elements thereof
• Analyzes budgets based on work plan and actual in-country costs
• Prepares complete and accurate budget modifications and realignment requests
• Ensures all project budgets are entered into BOARD budgeting system at HQ and country level in a timely and accurate manner
• Reviews and negotiates subcontractor/sub-grantee budgets
• Develops guidelines for partner budget allocations and serves as a key liaison to support budget and narrative development in accordance with project objectives
• Ensures project systems are in alignment with overall Jhpiego systems, in collaboration with Senior Management Team
• Works with the project and Jhpiego leadership to standardize field operations and resolve operational issues in the field

Stakeholder Engagement

• Works closely with cross-functional partners to ensure coordinated delivery of services, including:
• Sr Director, Program Finance and a team of Finance Managers assigned to each country to ensure the project has complete, accurate and timely financial data for decision-making
• Project and Jhpiego management to ensure that all funding allocations are accurate, optimized and effectively deployed
• Jhpiego contracts and grants management team to manage and monitor partner performance, compliance and contractual position
• Jhpiego country leadership and technical teams to respond to country buy-in budget requests
• Partner finance leads, to ensure smooth collaboration and efficient management of partner finances under the project

Compliance

• Works closely with contracts and grants management staff to ensure contractual and administrative compliance
• Ensures financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as USAID rules and regulations
• Provides capacity building, coaching and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building

Supervision

• Mentors, supports, and/or manages a finance team of highly qualified staff and align their efforts to project goals to ensure rapid and sustainable results, efficient operations and compliance in all areas
• Provides coaching, guidance and mentorship to direct report(s) where needed
• Sets targets and objectives for assigned area and delivers results
• Grows team expertise to align with program and organizational direction while continually looking for ways to provide / enhance the value delivered
• Leads a high-performing team and provides ongoing feedback and performance reviews
• Tracks, monitors and effectively addresses and / or rewards performance of team members
• Manages employees in compliance with all HR policies, procedures, guidelines
• Shares knowledge, information, skills and subject matter expertise among the team and ensures the timely communication of issues while encouraging good working relationships with other functions / teams
• Recruits for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goals

Special Skills Knowledge & Abilities

• Progressive experience in accounting and financial management and administration, project management, grants management, procurement and human resources administration of development and/or humanitarian assistance programs
• Extensive financial or cost management experience
• Experience as key personnel and/or who have served on a project leadership team strongly preferred
• Expert knowledge of US GAAP, IFRS, FAR, and 2CFR200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• In-depth knowledge of USG agency regulations in finance, grants, contracts, and administrative regulations, policies and practices, and reporting requirements, professional accounting and auditing standards,
• Developing country statutory requirements including audit, tax, registration, reporting and other applicable national laws
• Extensive financial and administrative experience working with US, international and/or host country NGOs (including subgrant/sub agreement management)
• Experience strengthening the organizational capacity of host country institutions is strongly preferred.
• Working proficiency in SAP, QuickBooks and Microsoft 365 Office products
• Experience developing finance and accounting policies, procedures and systems and structuring finance support functions for effectiveness Direct supervisory experience of professional and support staff
• Demonstrated experience organizing resources and establishing priorities
• Experience developing and/or implementing finance and accounting policies, procedures and systems at field level
• Excellent verbal, written, interpersonal, and presentation skills in English and French (preferred)
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Excellent skills in facilitation, team building, and coordination
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel up to 30% of the time