District Admin Asst-CDC

PRIMARY OBJECTIVE

Reporting to the Executive Director-Child Development Services, the District Administrative Assistant – CDC performs administrative, personnel and/or fiscal services to the district’s Child Development Services Department; performs related duties as required.

ESSENTIAL DUTIES

• Adheres to NAEYC Code of Ethical Conduct, demonstrating a professional attitude and work ethic. Demonstrates respect for children, families and colleagues at all times.
• Maintains and tracks personnel documents; uploads HR documents on the data management system such as completed training, certification renewals, credentials, and required physicals.
• Creates reports on the data management system as requested.
• Attends mandated training and information sessions as needed.
• Functions as the data management system high level user, ensuring the timely collection of required documents and the integrity of data being entered and maintained on the system.
• Assists administrators in navigating and using the data management system to access and retrieve data and generate reports.
• Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
• Provides clerical support to Executive Director including assisting in organizing meetings, taking minutes at meetings, and assisting in gathering data for reports.
• Assists in providing support to CCC’s child development sites. Reviews reports for accuracy and completeness.
• Assist the sites with recruitment and enrollment efforts when needed and responds to questions from parents regarding eligibility.
• Liaises between administration, directors, and families.
• Assists in providing reports regarding content area requests.
• Reviews material, supply and equipment requisitions and prepares expense vouchers.
• May assist in the interview process of applicants for clerical staff positions.
• Adheres to CCC Customer Service Excellence standards.
• Adheres to the HIPPA Privacy rules to protect personal information regarding staff, families, and children’s records.
• Performs related duties as required.

REPORTING RELATIONSHIPS

Reports To Exec Dir-Child Development Services

Direct Supervision None

QUALIFICATIONS

• Associate’s Degree in Business, Education or a related field, plus two (2) years of experience in completing clerical tasks and working with clients/customers required.
• Work experience in a Head Start center or social service agency is preferred.
• Demonstrate excellent customer service skills with the ability to interact in a positive and professional manner with parents and staff
• Excellent oral and written communication skills
• Must be highly organized, motivated, and able to meet deadlines.
• Must be able to work independently with limited supervision
• Ability to work in a culturally diverse environment
• Must have computer skills and proficiency in the use of Microsoft Office Suite (Word, Excel, PowerPoint).

We offer:

Excellent health and welfare benefit package and long term saving and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous Paid Time Off and Tuition Reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago.

TBD