EXECUTIVE ASSISTANT

Hiring Department

Finance & Administration Division

Job Description

Summary:

The Division of Finance and Administration seeks a dynamic, service-oriented professional to manage and execute administrative functions to support the division. Using considerable judgement, tact, confidentiality, creativity and initiative, this team member supports the Division in achieving its strategic priorities by proactively resolving operational and administrative issues. Described as highly organized, skilled in interacting with a variety of units across the organization, and an inclusive professional, this person will represent the Division both internally and externally while working closely with the unit’s senior leaders.

Primary Duties:

• Anticipates and performs a variety of administrative functions using discretion, confidentiality, and sensitivity for the Vice Chancellor for Finance and Administration as well as the Executive Director for Human Resources.
• Schedules and organizes appointments, meetings, transportation/travel, and other events.
• Drafts and edits outgoing correspondence of the Vice Chancellor, including letters/memoranda, reports, website edits and other materials, which at times will involve collecting and analyzing information such as applicable policies, procedures, etc.
• Fosters a professional, collaborative, and inclusive workplace.
• Acts as a liaison between Finance and Administration and other units at the University, including the University of Missouri System, related to scheduling of meetings, events, and other commitments, status of information requests, and other designated administrative support projects.
• Conserves the Vice Chancellor and Executive Directors’ time by screening, reviewing, and routing correspondence, telephone calls, and visitors, for the nature of the business and urgency.
• Hires, supervises, and provides work direction to student workers supporting Finance and Administration.
• Maintains professional and technical knowledge by participating in professional development workshops, reviewing professional publications/media, and establishing a professional network.
• Performs related duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

Monday – Friday, 8 – 5 pm, Onsite

Salary

Pay commensurate with education and experience.
Hiring Range: $17.43 - $24.82 Hourly
Grade: GGS-8
University Title: Executive Assistant

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Demonstrated initiative, sound judgement, discretion, service-orientation, and confidentiality
• Ability to proactively anticipate situations and make appropriate judgements and decisions
• Work experience in a university or other post-secondary education institution
• Demonstrated commitment to diversity, equity, and inclusion
• Experience with Microsoft Office (including Word, Excel, Outlook, Visio and Publisher), Zoom, Cascade Web Design Software and PeopleSoft
• Experience in critically reviewing and analyzing source data/information
• Professional and collaborative demeanor
• Oral and written proficiency in the English language, including in spelling, grammar, and punctuation

Application Materials

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.) to the UMSL Job site: Http://umsl.jobs.
For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu)

Other Information

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences, and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research, and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the UM Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the UM Director of Accessibility and ADA at 573-884-7278.

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