Senior Program Associate

Position Information

Position Information

Vacancy Number:
S-01026

Position Title:
Senior Program Associate

Classification Title:
Senior Program Associate

Department:
Communication Disorders

Employment Type:
Full-Time

Duties and Responsibilities:

• Coordinate and complete special or on-going projects/tasks/responsibilities (e.g., coordinate processing of student and/or employee records/forms, close the office; prepare reports; process documents; track/monitor student records/forms; monitor purchase orders).
• Code, tabulate, and assemble fiscal, statistical, and related data; collect and post information into computer or manual filing system; follow acceptable/standard bookkeeping procedures; collect fees and maintain feel collection records; maintain department records/accounts; proofread documents/written materials; type draft/final correspondence for supervisory staff.
• Receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort, and deliver mail.
• Coordinate use of departmental computer systems and enter data accordingly; type standard forms, letters, mailing lists, brochures/materials for publication as well as other documents
• Operate office machines (e.g., copier, scanner, fax, calculator, personal computer, typewriter).
• Provides students advice regarding University issues.
• Assumes responsibility for the delivery of program functions or portions of program activities.
• May provide administrative activities to assist programmatic support functions (e.g., payroll).
• May have some assigned duties requiring special training and/or certification.
• Coordinate activities involving the distribution and receipt of information from departments or
• units within the assigned area.
• Coordinate the work of other staff including administrative personnel, student workers, and part-time employees.
• Supervise and coordinate work schedule for student workers and part-time office staff
• Assist in creation of clinic speech therapy scheduling
• Monitor electronic medical records
• Code and file all patient interactions submitted to third party payers.
• Serve as liaison between the Department of Communication Disorders and accrediting body site visitors.
• Serve as point of contact for accreditation consultant
• Serve as point of contact for Institutional Effectiveness for the Department of Communication Disorders
• Create and maintain agendas and minutes for all departmental faculty/staff and committee meetings.
• Assist in creation and preparation of accreditation documentation
• Plan and attend recruiting events
• Serve as point of contact for marketing to create and purchase promotional items, videos, etc.
• Train and orient new staff employees

Knowledge, Skills, and Abilities:

• Knowledge of basic word processing software and the ability to operate standard PC/PC software applications
• Knowledge of applicable university policies and procedures
• Knowledge of general office procedures
• Knowledge of assigned department forms, rules, etc.
• Interpersonal skills
• Oral and written communication skills
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to perform basic mathematical computations
• Ability to respond to several demands at one time
• Ability to coordinate the work of others
• Problem Solving skills

Minimum Qualifications:

High school diploma or equivalent and three (3) years of general office experience. Specific program-related experience is desired. Education can be substituted for experience.

Job Open Date:
06/01/2023

This posting will remain open until closed:
Yes

Job Close Date:

Salary Band:
104

Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. We are committed to build and sustain an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. Prospective candidates will help further the institutional goals of promoting equity, diversity, and inclusivity.

Quick Link
https://www.jobs.aum.edu/postings/6204

Position Profile Link

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent and three (3) years of general office experience?
   • Yes
   • No