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Program Assistant I

Colorado School of Mines
Colorado, United States
Salary Not Specified
Posted Date
Jun 1, 2023

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Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Employment Type
Full Time

Position Title
Program Assistant I
Residency Requirement
Applicants must be a Colorado resident.
Job Description
The Chemical and Biological Engineering (CBE) department at the Colorado School of Mines (Mines), is hiring for a Program Assistant I.

CBE offers undergraduate and graduate degrees and serves the mission of the institution through educational and research support to approximately 546 undergraduate and 96 graduate students. CBE also provides support to approximately 30 academic faculty, along with a number of research faculty, adjunct faculty, graduate teaching fellows, and visiting scholars and serves as a liaison to the administration, outside industry, and other groups who play a role in supporting the mission of the institution.

Our open Program Assistant I position will assist with student programming support for undergraduate and graduate students including employment contracts, tracking and approval of hourly timesheets, tradeshow displays, graduate student recruiting, campus visits, assisting with application process and tracking, submitting fellowship awards including paperwork and processing, general department correspondence, and undergraduate research processes. Additionally, this position will provide general office support, including report writing, overseeing and supervising student employees, public relations including the creation of marketing newsletters for the department, assisting in departmental fundraising activities, managing departmental web presence and event planning.
Minimum Qualifications
Education and Experience:
  • At minimum, four years of experience in professional administrative support, project or program coordination, or office-based customer service role. OR;
  • A bachelor’s degree or additional post-secondary education from an accredited institution in business management, communications, marketing, English, the humanities or a closely related field will substitute for the required experience on a year-for-year basis.

Preferred Qualifications
  • Previous state experience in front office administration, direct customer service, or service navigation is highly preferred
  • Previous experience working with Workday or other applicant tracking systems is preferred
  • Prior experience working in a Higher Educational setting is preferred
  • Bilingual ability both written and spoken is a plus!

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

How to Apply
Applicants will be asked to complete an online application (personal information, demographic information, references, veteran status) via: . References will not be contacted until later in the selection process and you will be informed before that contact is made.
Pay Range

$24.54 - $26.00 Hourly

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards
Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. The state of Colorado portfolio of benefits to classified employees includes medical, dental, disability insurance, life insurance, health savings account, flexible spending accounts, discount programs, and retirement savings plans. Additionally, Classified employees at Mines are eligible for tuition benefits (for employees and dependents), paid holidays and vacation/sick leave. For additional plan details, please visit the State of Colorado Employee Benefits page .
Background Investigation Required

Advertised: June 01, 2023 Mountain Daylight Time
Applications close: 19 Jun 2023 Mountain Daylight Time

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