AP Accountant I
The position initiates, reviews or approves a variety of accounting
transactions in in the Controller’s Office in support of Colorado
School of Mines campus community. This position is part of the
Controller’s Office-Mines Administrative Processing Services
(MAPS), Accounts Payable team which provides financial support for
all campus departments through recording of: vendor payments,
travel expenses, employee reimbursements, accounts receivable, cash
receipts, cost transfers, and preparing reports. The significant
duties of this position include input, review and approval of
vendor payments, travel expenses and employee reimbursements,
journal entries, and preparation of a various monthly
reconciliations and schedules. This position performs research
regarding transaction history, proper accounting treatment and
recommended corrections. All responsibilities must include
consideration of proper treatment in accordance with Generally
Accepted Accounting Procedures (GAAP), Government Accounting
Standards & Guidance (GASB), and Mines’ Fiscal Policies and
The accountant will make decisions on the proper accounting
treatment of transactions, which impact the University’s and the
State’s financial reporting. In order to accomplish this purpose,
the accountant shall:
- Manage their daily, monthly, quarterly and annual
responsibilities to ensure timely and accurate recording of
- Organize documentation in accordance with policy and
- Provide collaboration between Mines departments requesting
financial information support and guidance.
- Determine how to appropriately and accurately post
- Evaluate policy and procedures to ensure compliance with
applicable laws, regulations and rules.
Due to the independence of operation and potential complexity of
the duties, position must function at a professional level which
requires experience with and application of, Generally Accepted
Accounting Principles (GAAP), Government Accounting Standard Board
(GASB) pronouncements, federal and state rules and regulations. All
areas of responsibility include delivering excellent Customer
Service, by providing assistance and advice to campus employees and
Review, post and approve campus transactions in the functional
areas below. Employee must evaluate the submitted documentation and
approvals, available budget, post and/or approve the transaction in
accordance with the appropriate rules, regulations and guidance.
Work to be completed with a high level of accuracy and customer
• Vendor payments
• Employee Reimbursements and Travel Advances
• Accounts Receivable, Cash Receipts and Interdepartmental
• Capitalization of assets
• Foundation Budgets and Reimbursements
• Cost Allocations and Journal Entries
Year End Close and Audit
• Assist in and review fiscal results, investigate variances, and
process related journal entries as needed.
• Prepare year-end and financial reports, schedules and exhibits;
collate and organize documentation per auditor requests.
• Assist with year-end physical inventory of fixed assets
• Assist with year-end expense and revenue accruals
Monthly Reconciliations or Schedules
• Prepare standard bank reconciliations and schedules to support
trial balance amounts
• Investigate reconciling items and determine action item or
• Follow-up with financial managers on deficit cash balances
• Review accounts receivable aging, record the allowance for
doubtful accounts and record collection agency results.
• Prepare other balance sheet reconciliations or schedules as
Complete other duties and responsibilities as assigned from time to
time, including by not limited to:
• Training of campus staff.
• Assist with capital projects and capital asset work.
• Assist with grant reviews, analysis and reconciliations.
• Recommend policy and procedures revisions.
- Bachelor’s degree in accounting, with 1-3 years of experience.
Substitution of additional technical work experience for the
bachelor’s degree will be considered.
- Excellent interpersonal skills and experience working with
cross functional teams
- Ability to communicate effectively on a one-on-one basis and
understand the needs of campus departments and campus
- Ability to work effectively under pressure, multi-task and
organize workflow to complete assigned tasks within established
- Experience to act as a liaison between the Controller’s Office
and academic and non-academic departments, assisting with
interpretation of financial information, resolution of issues and
- Ability to provide accounting guidance to departments to ensure
transactions are properly recorded, internal controls are
maintained, and staff have a working knowledge of financial
- Possess a strong working knowledge of fund accounting
structures and accounting rules related to each fund category
- Demonstrate clarity and professionalism in written and verbal
- Experience with robust ERP systems
- Experience with the Microsoft Office suite including but not
limited to: Excel, Word, Access
- Demonstrate the ability to use a 10-key by touch and
intermediate typing skills
About Mines & Golden, CO
- Familiarity with the governmental fund accounting structures or
institutions of higher education requirements.
- Demonstrated knowledge of state and local sales tax
- Demonstrated experience with cash management, account analysis,
monthly reconciliations, monthly, quarterly and year-end
- Experience with accounting and recording capital assets,
including monthly depreciation entries, disposals and physical
- Experience in other accounting functions, including cash
receipts, accounts receivable, accounts payable, or payroll.
- Experience and ability to adapt quickly to changes in
priorities, technology, and changes in federal/state laws, rules
& regulations, university policy & procedures.
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving
the grand challenges facing our society, particularly those related
to the Earth, energy and the environment. Founded in 1874 with
specialties in mining and metallurgy, Mines’ scope and mission have
continually expanded to meet the needs of industry and society.
Today, we are the No. 38 public university in the nation,
recognized for our innovation and undergraduate teaching in
science, technology engineering and math (U.S. News and World
Mines graduates are change makers, boundary breakers and problem
solvers. Since our earliest days, a Mines education has been and
continues to be a transformational opportunity, with one of the
strongest returns on investment out there for talented STEM
students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in
new directions, whether that’s manufacturing, space resources,
quantum engineering, carbon capture or more. Mines was recently
classified as a R1 “Very High Activity” research institution by
Carnegie, a notable feat for any university but particularly one of
That size – roughly 7,000 undergraduate and graduate students –
also translates to a close-knit campus community, where employees
have opportunities to get involved in multiple ways, continued
professional learning is valued and everyone can make an
Community Alliance groups bring together employees for professional
development, networking, cultural awareness and community
involvement, and all Mines employees also have access to the wealth
of activities happening every day on campus – nationally-renowned
speakers, special events and Mines traditions like Engineering
Days, just to name a few.
And don’t get us started on our hometown. We are located in the
heart of Golden, Colorado --with its charming historic downtown and
nearby hiking trails – and in close proximity to all that Denver
and the Rocky Mountains have to offer. That includes the sunny,
high-altitude climate and outstanding outdoor recreation
opportunities that make the Denver area an ideal place to live,
work and play.
Are you looking for an inspiring, mission-driven workplace where
you can contribute to solving the world’s problems and educating
the next generation of change makers? Are you an individual who
values a diverse and inclusive community, where our different
perspectives, experiences and cultures enrich the educational and
Look to Mines.
Colorado School of Mines is committed to equal opportunity for all
persons. Mines does not discriminate on the basis of age, sex,
gender (including gender identity and gender expression), ancestry,
creed, marital status, race, ethnicity, religion, national origin,
disability, sexual orientation, genetic information, veteran status
or current military service. Further, Mines does not retaliate
against community members for filing complaints regarding or
implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal
opportunity and equal access is reflected in the administration of
its policies, procedures, programs and activities and in its
efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with
federal law, Colorado state law, administrative regulations,
executive orders and other legal requirements to prevent
discrimination (including harassment or retaliation) within the
Mines campus community and to address potential allegations of
inequity or concerns for safety.
$ 56,400 - $63,045
Mines takes into consideration a combination of candidate’s
education, training and experience as well as the position’s scope
and complexity, the discretion and latitude required in the role,
work location, and external market and internal value when
determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for
all employees. For this role, that includes:
- Fully paid health and dental premiums
- Generous sick/vacation time: 13 paid holidays per year –
including a week-long winter break for entire campus.
- Fully vested retirement plan on first day of employment, with
generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent
discount for dependents)
- Free RTD Ecopass
All Mines employees also have access to discount programs through
the State of Colorado and free tickets for Mines Athletics home
games, as well as access to the on-campus Recreation Center
(fitness classes and training, swimming pool and more), equipment
rentals through the Outdoor Rec Center, the Colorado State Employee
Assistance Program (CSEAP), and backup child and elder care. Coming
soon is an on-campus daycare center. For more information about
benefits at Mines, go to mines.edu/human-resources/benefits
How to Apply
Applicants will be asked to complete an online application
(personal information, demographic information, references, veteran
status) and upload a resume and cover letter (required). References
will not be contacted until later in the selection process and you
will be informed before that contact is made.
We strongly encourage people of color, lesbian, gay, bisexual,
transgender, queer and non-binary people, veterans, parents, and
individuals with disabilities to apply. Mines welcomes everyone to
our team; in your application, please feel free to note which
pronouns you use (For example - she/her/hers, he/him/his,
they/them/theirs, etc). If you need reasonable accommodation at any
point in the application or interview process, please let us
Background Investigation Required
Jun 1, 2023 Mountain Daylight Time
Jun 15, 2023 11:55 PM Mountain Daylight