Budget analyst III, Provost

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

The Office of the Provost invites applications for a Budget Analyst III to provide financial support to the Vice Provost for Academic Affairs (VPAA), Franke Global Leadership Initiative and Office of the Provost and Executive Vice President.

The core responsibilities associated with this position are listed as follows:

• Build, analyze, and reconcile state, designated, auxiliary and grant budgets.
• Regularly provide accurate financial reports to directors to use for reporting, planning, and decision-making.
• Track department revenue and expenses.
• Check accuracy of figures, calculations, and spending by departments.
• Complete hiring paperwork and payroll entry.
• Assist department staff with accounts payable, pro-card management, travel paperwork, requisitions for contracted service agreements and supplies, expenditure approvals, billing models, and deposits.
• Manage office financial records.
• Serve as a liaison between VPAA departments and the Human Resources and Business Services offices.

In addition to supporting VPAA, this position will support the Office of the Provost in the below ways:

• Collecting, entering, and recording payroll.
• Tracking pro-card (company credit card) receipts, pro-card redistribution, and maintaining a consistent pro-card procedure.
• Assist department staff with accounts payable, pro-card management, travel paperwork, requisitions for contracted service agreements and supplies, expenditure approvals, billing models, and deposits.
• Assist center directors with developing their budgets for annual center review.
• Assist faculty members with Board of Regents’ Fiscal Analysis Forms for new program proposals that can occur up to once a month.

Required Skills

• Demonstrated knowledge of professional budget management practices and accounting principles.
• Experience applying professional budget management practices and procedures and accounting principles.
• Highly developed verbal and written communication skills.
• Demonstrated problem-solving ability.
• Demonstrated organizational, time-management, and multi-tasking skills, and ability to meet deadlines with attention to detail.
• Demonstrated ability to maintain confidentiality and work independently.

Minimum Required Experience

• High School diploma and two (2) years experience or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree in business or related field and two (2) years related work experience or an equivalent combination of education and experience.

About UM

The University of Montana capitalizes on its unique strengths to create knowledge, provide an active learning environment for students, and offer programs and services responsive to the needs of Montanans. The University delivers education and training on its four campuses and through telecommunications to sites inside and outside of Montana. With public expectations on the rise, the University asks its students, faculty and staff to do and accomplish even more than they have in the past. The University has a commitment to education defined in the broadest sense as personal development and citizen preparation, workforce development and training, graduate education and research, service learning, and community building on and off the campuses. The University enhances its programs through continuous quality review for improvement and remains fully accountable to the citizenry through annual audits and performance evaluations.

The University of Montana is a flagship research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube
• City of Missoula
• Video: There's This Place
• Destination Missoula
• Missoula Area Chamber of Commerce

Position Details

Position Title: Budget Analyst III

Position Number: 006820

Department: Office of the Provost

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year,

Salary: $23.435/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.


How to Apply

Priority Application Date: Sunday, June 25, 2023 by 11:59 PM (Mountain Time)



Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

* Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

** Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular