Riverside Site

Riverside Site & Facilities Operations Coordinator

Req No: 2023-15585
Category: Administrative/Clerical
Type: Full-Time Contract
Salary: $24 - $28/Hr.
Close Date: 6/23/2023

Overview
Applications will be accepted until 4:30 pm on June 23, 2023.

Academy for Professional Excellence, a project of San Diego State University School of Social Work, was established in 1996 with the goal of revolutionizing the way people work to ensure the world is a healthier place. Our services incorporate principles of anti-racist, trauma-informed, and recovery oriented practices. Providing over 70,000 learning experiences to health and human service and justice system professionals annually, the Academy creates experiences with the mission to provide exceptional learning and development experiences for the transformation of individuals, organizations, and communities. The Academy continues to grow with new programs and a variety of workforce development solutions in Southern California and beyond.

A significant effort in the Academy's commitment to the ongoing work of creating an anti-racist, recovery-oriented, and trauma-informed workplace is the recruitment of individuals who represent the full diversity of our community. The Academy invests in people to create an innovative work environment that promotes well-being and a culture that builds on and fosters the strengths of its staff and their intersectional identities. When you join the Academy team you can expect to contribute to an inclusive and innovative environment where the sharing of ideas, perspectives, and experiences is welcomed and encouraged. In applying for a position at the Academy, we invite you to consider our Core Values and our commitment to Diversity, Equity, and Inclusion.


Responsibilities
PURPOSE OF THE POSITION

Under the general direction of the Office Manager, the Riverside Site & Facilities Operations Coordinator is responsible for overseeing all basic office operations of the Riverside Training Center and Simulation Site and all site functions. This position works primarily from the Riverside Training Center offices. This position will work closely with the Administrative Team under the Business Development and Operations division of the organization.
SPECIFIC DUTIES

This is a full time position. The following information is intended to be a representation of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities. Job descriptions may be changed or updated, at any time, based on the needs of the department.

Note: Some duties may include working with and/or exposure to sensitive/traumatic topics or material dealing with child abuse, elder abuse, and/or issues and scenarios related to mental health, substance use, or racism.

SITE OVERSIGHT AND COORDINATION (75%)

Oversee daily activities on site to ensure efficient operation and service delivery.

Oversight of construction, maintenance, and work repairs.

Develop & implement training site operating policies/procedures

Analyze, evaluate, and, as indicated, streamline processes

Analyze and recommend corrective action for any systemic, logistic, or physical problems related to the operation of the training site

Facilities requests and tracking

Performing functions, independently troubleshooting and problem solving issues with customers, contractors, landlord/property manager, constituents, and internal team

Manage inventory of office supplies purchases and furniture for site

Work closely with Office Manager to ensure all furniture inventory is in database for Riverside site

Work collaboratively with onsite staff to ensure office logistics are implemented

Monitor usage, storage, and placement of simulation site equipment and materials

Maintain cleanliness of the office, conference room and storage spaces

Oversee simulation site information and coordinate technology support

Work closely with IT staff to make sure all equipment in training rooms is working in proper condition

Backup for Tech - Equipment check out and basic support (zoom, google docs, calendars)

Assist with space planning (planning, organizing, arranging, assist facilitating team committee and meeting)

Act as Site Emergency Response Coordinator

ADMINISTRATIVE DUTIES (20%)

Perform Welcome Ambassador tours for new staff

Oversee Supply Order Zoho Ticket System

Work with Fiscal to ensure all deliveries are received onsite

Update website staff directory and bios

Create and maintain updating of site training room floor plans and etiquette checklists

Create and maintain updating of office guidelines and expectations of Policies and Procedures Manual

OTHER DUTIES AS ASSIGNED (5%)

Perform other duties as assigned which are in the best interests of the Academy for Professional Excellence.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

Ability to work in a team setting & relate well to others within the Academy for Professional Excellence environment

Ability to display good judgment and common sense

Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation

Ability to understand standard office procedures

Ability to perform basic arithmetic calculations

Ability to to learn office technology systems and operate standard office equipment; display typing and keyboard skills

Ability to troubleshoot most office administration problems and respond to all inquiries and requests

Knowledge of computer programs such as Microsoft Office, Google Suite

Ability to display organization, meet deadlines, display detail orientation, possess good judgment and common sense

Ability to understand and follow posted work rules and procedures

Ability to effectively manage multiple projects and priorities

Ability to apply independent judgment, discretion, and initiative to address problems and develop solutions

Ability to work individually and with a team

Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.

Ability to effectively write and present own reports.

Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Ability to demonstrate a high level of cross-cultural sensitivity

Ability to foster a relationship that reflects our vision of diversity, equity, and inclusion

Qualifications
REQUIRED QUALIFICATIONS

• High school diploma
• 6-years of progressively responsible experience in an office or administrative environment

PREFERRED QUALIFICATIONS

Bilingual in English and Spanish

3 years of experience in oversight and coordination of office and organizational development

3 years of experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Strong skills in Microsoft Office products and Google Suite.

Experience working in SDSU Research Foundation projects

ADDITIONAL APPLICANT INFORMATION:

• Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

To apply, visit https://careers-sdsurf.icims.com/jobs/15585/riverside-site-%26-facilities-operations-coordinator/job?in_iframe=1




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