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Resource Development Specialist

Lee College
Texas, United States
Salary Not specified
Posted Date
Jun 1, 2023

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Resource Development Specialist

Job Type: Full-Time
Job Number: FY2300251
Location: Main Campus - Baytown, TX
Division: College Advancement

Position Overview

Starting Salary Range is $34,632 -$38,963. The initial salary offer is commensurate with education and related work experience.

Assist in all aspects of resource development and donor relations for the Resource Development Office. Represent the college to external stakeholders, cultivate relationships, assist with grants, alumni, and Lee College Foundation, plan and execute fundraising and other types of events, and assist students with scholarship activities.

Essential Duties & Responsibilities

  • Gift Processing: Ensure that all gifts are processed accurately and timely and relevant information is added to constituent records in the database. Resolve issues related to credit and debit card transactions. Manage matching gifts; Follow standard procedures to save backup documentation for all gifts. Oversee online donations, create donation pages, process transactions, and import and export gift/donor information.
  • Record Maintenance: Ensure the ongoing documentation of the database setup, data entry procedures, and data output procedures. Maintain the integrity of Raiser's Edge and other databases by updating records, merging constituents, and adding relevant information provided by donors, prospects, or staff. Develop and oversee detailed protocols for data entry, management actions, and donor interaction tracking. Manage all aspects of the donor database and maintain data integrity and accuracy, including database cleanup as well as handle all global changes, imports and other database functions.
  • Reporting and Reconciliation: Run queries, audits, and reports, including interaction and solicitation activity, campaign ratings, cash sheets of gifts processed, and other materials related to prospect data. Analyze findings to inform the Development team's fundraising priorities and improve the effectiveness of fundraising efforts. Devise and execute processes to reconcile donations with the Business/Finance department. Train Development staff on data entry protocols and develop customized dashboards. Report on gift revenue progress and advancement goals.
  • Acknowledgment Process/Donor Outreach: Oversee donor acknowledgements, generate acknowledgment letters, gift receipts, tribute notices, and invoices in a timely fashion. Ensure personal recognition of all gifts, prepare pledge agreements, payment reminders, and donor stewardship pieces. Review and edit related documents for accuracy. Reach out to donors and prospects to verify the information and make thank-you calls.
  • Project Management: Supervise vendor relationships, including with print/mail shop. Produce collateral (letter, envelope, reply device) for direct marketing pieces. Pull, suppress, and segment mailing lists for mail and Development department. Develop a monthly recurring gift program through direct mail and online solicitations. Provide strategic planning for the direct mail program. Oversee the direct mail calendar and strategy behind donor segmentation. Document pipeline and task assignments, track prospects and maintain timelines. Coordinate with Resource Development team to plan and execute fundraising, stewardship, engagement, and donor appreciation events.

  • Additional Duties & Responsibilities

  • Greet, receive, and assist students, guests, and colleagues who contact/visit the Resource Development Office.
  • Assist students with questions, scholarship concerns, login issues, and other problems with the web-based scholarship program.
  • Assist the Resource Development Office with event planning, meetings, and special events: including developing and tracking guest lists, reserving rooms, determining the schematic for set-up, arranging for special items, creating invitations and other printed material, tracking RSVPs, donor acknowledgments and receipts, arranging for audiovisual or other support equipment, set-up/clean up as needed, etc.
  • Assist with scheduling meetings, meeting agendas, meeting minutes, preparation and planning for grant, alumni, and LC Foundation meetings and others as needed, collecting RSVPs, making copies, and preparing/creating/updating spreadsheets and reports.
  • Perform other duties as assigned.

  • Minimum Education, Experience, Knowledge, Skills & Abilities

  • Associate's (or higher) degree or successful completion of sixty (60) college credit hours.
  • Two (2) years of related work experience.
  • Must be organized, accurate, attentive to details, and able to master a wide range of complex tasks in a dynamic, fast-paced work environment.
  • Excellent computer skills, including Microsoft Suite, and the ability to master additional software programs as necessary.
  • Excellent oral and written communication skills.
  • Willingness to learn new applications.
  • Excellent interpersonal and customer service skills, able to converse easily with the public, friendly and personable.
  • Dependable, professional, and possess strong project management experience.
  • Commitment to the community college students and mission of Lee College and the Lee College Foundation.
  • Able to work evenings and weekends as necessary to support department events and deadlines.

  • To apply, please visit


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