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Administrative Specialist, Office of Student Affairs

Office of the VP for Student Affairs

Job Posting Title
Administrative Specialist, Office of Student Affairs

Job Description

Work involves providing direct administrative support to the Associate Vice President for Student Affairs/Enrollment Management and the Director of Retention. The position performs a variety of customer service duties. Duties also include accounting and bookkeeping, research and evaluate special projects, analyze data and make recommendations, record management and oversite, and management of office. Position will utilize standard office tools and technology. May supervise or provide leadership to student employees. Positions at this level are expected to demonstrate professionalism and maintain confidentiality of office documents, records and information.

Minimum Qualifications: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:
  • Bachelor’s degree
  • Two or more years of office experience
  • Experience working in University setting
  • Excellent writing, organizational and data management skills
  • Customer service skills
  • Experience working with social media platforms and webpage management
  • Demonstrated ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Application Deadline: Priority Deadline is July 23, 2023. Screening of applications will begin after the priority deadline and continue until the position is filled.

Salary: $15.06 per hour plus benefits

Benefits: Competitive benefit package

  • Weekends OFF
  • Set schedule Monday through Friday
  • KBOR 403B retirement plan
  • Benefits package with Dental & Vision
  • Paid Time Off
    • Accrues 6.77 hours vacation and 3.7 hours sick leave per pay period
    • Accrues up to 272 hours of paid leave per year, (176 vacation, 96 sick leave)
  • State paid holidays
    • New Year’s Day, MLK Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving & Christmas
  • Tuition Assistance - day one eligibility
    • Employees are eligible for up to 6 free credit hours per semester.
    • Spouse and dependents are also eligible

Associate Vice President for Student Affairs/Enrollment Management & Director of Retention and Persistence
  • Responsible for attending committee meetings, as assigned, with the Associate Vice President for Student Affairs/Enrollment Management. Accurate minutes are kept of each meeting for reference. Schedules follow-up and/or monthly meetings as needed.
  • Responsible for Associate Vice President for Student Affairs/Enrollment Management event planning.
    • Schedule facilities, invites, and activities.
    • Assist in the preparation and research for presentations.
    • Communicate with internal and external stakeholders.
  • Data manipulation
  • Assist with development and offering of training opportunities
  • Assist with Student Communication
Office Responsibilities
  • Responsible for submitting appropriate travel authorization and coordinating travel arrangements.
  • Responsible for the reconciling of Business Procurement Card transactions in Workday.
  • Complete purchases, according to established FHSU policies and procedures. Complete orders, purchase requisitions, bills and related forms to make payment for goods and services.
  • Responsible for maintaining the budgetary accounts for Enrollment Management, Student Life, Title IX, and Diversity.
  • Gather data for and assist with the preparation of the budget; assist with grant requests and reports; assist with or complete special reports and other statistical and financial reports.
Application Process: To apply for this position, please visit . Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name : Chris Gist, Executive Administrative Specialist

Email :

Phone : (785) 628-4277

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.

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