Assistant Athletics Director for Facilities and Event Management

Position Title: Assistant Athletics Director for Facilities and Event Management

Department: Petro Custodial

Advertised Pay:

Campus Location: Washburn University

The screening committee will review all eligible applications submitted by June 14, 2023

Position Summary: This position is responsible for managing the daily activities for Washburn University's athletic facilities. This includes building operations, maintenance, scheduling activities and event management. Washburn’s athletic facilities include all athletic buildings, facilities, fields, grounds, indoor/outdoor areas, hydro works, and a polar plunge across three campus locations and an off-site golf course.

Essential Functions:
• Manage daily operations of athletic facilities, ensure the facilities are cleaned, inspect for needed repairs and provide on-going maintenance.
• Work with Facility Services and/or outside vendors to ensure facility maintenance and improvements are conducted following established procedures. This includes submitting electronic work orders when needed. Monitor projects and work orders for timely completion.
• Recruit, hire, train and evaluate the performance and effectiveness of assigned staff and student workers. Provide feedback and professional development opportunities.
• Supervise, schedule, and coordinate activities for assigned staff. Monitor work schedules and issues that may arise pertaining to scheduled events and workload.
• Support assigned staff to maximize employee performance in support of department goals.
• As a team leader and motivator, maintain a healthy, fair, and inclusive work environment by promoting diversity and exercising teamwork. Actively promote a workplace culture of mutual respect for all members of the institution and work to build positive and cooperative relationships with staff.
• Responsible for scheduling all athletic facilities for classes games/matches, practices, and events to ensure equal use by all parties involved.
• Schedule and organize events and facility rentals in collaboration with university scheduling and other appropriate staff.
• Assist with game day operations for football, volleyball, soccer, basketball, indoor track and field, baseball and softball
• Ensure athletic facilities are available and ready for use by players/ teams for all practices and games.
• Serve as Game Administrator, as required by NCAA when assigned the task for Indoor Track and Field and Baseball.
• Serve as liaison for all game officials and umpires.
• Serve as an emergency after-hours contact for all athletic facilities.
• Lead event preparation ensuring appropriate entities (concessions, security, cleaning/maintenance) are prepared for upcoming events.
• Collaborate with Assistant Athletics Director for External Relations to coordinate event staffing needs, assist with pre-game and half-time promotions, and assist with ensuring proper signage for corporate sponsors is installed at athletic facilities.
• Coordinate the space, entrance, etc., for the marching band for football and the pep band for basketball
• Facilitate the maintenance of athletic vehicles, including recruiting cars, team vans and facility vehicles
• Ensure football suites at Yager Stadium and the booster room in Petro Allied Health Center are set up and prepared for patron use as needed
• Ensure athletics facilities are available and ready for players and visitors. Set up game day tailgates as requested.
• Collaborate with Washburn Police to ensure the security of events and visitors held at athletic facilities.
• Coordinate coverage for reserved parking areas for football and basketball
• Serve as part of the Athletics Department executive team and actively participate in department meetings.
• Represent the Athletics Department at appropriate university meetings as needed or requested.
• Assist in planning and development of major capital renovations and additions to athletic facilities.
• Research and present needed or recommended improvements to appropriate staff.
• Assist with budget preparation by monitoring and planning for future expenditures.
• Monitor and service therapy pools in athletics facilities to ensure proper water quality and functionality.
• Set up and maintain the digital codes for all locker rooms and appropriate spaces
• Perform additional job-related duties as requested or as appropriate.
Required Qualifications:
Bachelor’s degree with two years related experience that includes setup and event coordination or Master's degree with two years of graduate level experience including gameday setup and event coordination.
Demonstrated knowledge of facilities management. Effective communication skills.
Driver’s license with a driving record suitable to university standards.

Physical Requirements:
Ability to move and/or maneuver equipment/materials weighing as much as 50 pounds

Preferred Qualifications:
Experience coordinating athletic events. Experience managing athletic facilities.
Understanding of facility guidelines and best practices for building scheduling and utilization.

Full time Exempt Mon-Fri
Background Check and Driving History Required