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Financial Assistant

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Posted Date
Jun 1, 2023
Job Summary

Reporting to the Financial Manager, the position is part of a team supporting Harvard College Admissions and Financial Aid Office’s financial operations. The Financial Assistant prepares a full range of financial transactions, ensuring timely and accurate processing and compliance with university policy.

Auto req ID


Job Code

400103 Accounting Assistant V

Department Office Location

USA - MA - Cambridge

Business Title

Financial Assistant


Admissions and Financial Aid

Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications
  • High school diploma or equivalent
  • 3 years relevant work experience; education beyond high school may count towards experience¿
Additional Qualifications and Skills
  • Excellent interpersonal and communication skills (written and verbal); ability to develop relationships and collaborate with diverse constituents across all levels
  • Demonstrated customer service orientation
  • Strong professional judgment, attention to detail, and ability to handle confidential information with discretion
  • Ability to work well under pressure and be adaptable; strong time management and organizational skills to meet competing deadlines
  • Ability to work independently with minimal supervision
  • Bachelor’s degree preferred
  • Proficiency with office and collaboration tools, as well as administrative systems, necessary
Additional Information

In order to be considered for this position, please demonstrate basic qualifications are met. Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.

This position is a two-year term appointment and has a 3-month orientation and review period.

All formal offers will be made by FAS HR.


The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.


College Admissions and Financial Aid

Pre-Employment Screening

Credit, Criminal, Identity

Job Function


Position Description
  • Prepare a variety of financial transactions in university financial systems, such as purchase orders, vendor payments, and credit vouchers; review purchasing card and expense reports for policy compliance; may prepare reimbursements on behalf of office cardholders.
  • Administer student employee payroll processes, prepare student hires and appointment changes, and coordinate with FAS Payroll and local supervisors of student employees.
  • Assist with developing job aids and training staff on financial policy, purchasing tools, reimbursements and credit card programs, monitoring fund balances and accounts, and student payroll policy and procedures.
  • Assist with the Finance team email account. May serve as a general Finance contact for staff, prioritizing incoming financial requests and correspondence.¿
  • Perform monthly reconciliation of General Ledger; prepare journals and internal transfers.
  • Maintain financial files and records management.

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Physical Requirements
  • Sitting using near vision use for computer use for extended periods of time
Working Conditions
  • This role is part-time (17.5 hours per week).
  • Work may be performed remotely. Any remote work must be performed in a state in which Harvard is registered to do business (such as CT, MA, ME, NH, RI, and VT).
Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.


We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
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