Operations Manager - Basic Sciences
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- May 31, 2023
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The Johns Hopkins University is seeking anOperations Manager, Basic Science. In this position, the employee is responsible for the oversight and preparation of all facilities projects to include renovation, repair and space reallocation for the Basic Science departments. Work with Design and Construction, Engineers, Contractors, Maintenance and Housekeeping teams to ensure projects are completed in scope, on budget and on time to the Department’s specifications. Provides guidance and expertise to faculty and administrators for space needs, footprint expansion, etc.
Specific Duties & ResponsibilitiesProject Management
Responsible for coordinating with D&C on project finalized scope of work statements, project estimates and schedules and provide local oversight to contractor activities, report back to Design & Construction on any necessary change orders:
- Along with department directors and administrator coordinate oversite of the square footage of JHU basic science space.
- Review all project prior to submission to the Business Office and Design & Construction.
- First point of contact for projects vetted through Design & Construction.
- Provide space utilization recommendations to Administrators, and Chairs.
- Manage the DOM Archibus space databases for basic sciences.
- Work with JHH maintenance teams to ensure that all HVAC, plumbing, electrical and mechanical issues are maintained promptly for basic science space.
- Leads efforts to ensure contracted services scopes of work are up to date. Reports deficiencies to the facilities management group for appropriate action.
- Collaborates with the VP of Facilities and department Directors to coordinate the short- and long-term range facility improvement goals.
Primary Point of Contact for administrators for any space or equipment projects/concerns:
- Review architectural drawings & furniture layouts and proposals – Ensure that all the tenants’ specified requirements are captured in the drawings and proposals. Propose modifications if needed.
- Assist in evaluating departments’ current space assignments and suggest alternative options as space density increases to accommodate increase in staff within original footprints of space.
- Along with chairs, negotiate for space due to expansion needs, relocation of programs, new Directors, building closures, etc.
- Survey existing project areas, operations, systems, equipment, furniture and other components of the space/facility.
Work Directly with Contractors in non-Hopkins Buildings
- Contract services for work needed in non-Hopkins buildings to obtain pricing, manage contractor SOW and oversee work to ensure work is done to specifications (includes HVAC, plumbing, flooring, furniture, structural changes, painting, etc.)
Recommend Space Consolidation Efforts
- Evaluate current space utilization and develop new space allocation based on current needs of faculty/staff.
- Work with faculty/staff on consolidating equipment & supplies and discard unneeded and/or outdated equipment.
- Ensure all science needs are met for research.
- Work with Safety, Chemical Pick-up, Maintenance, Movers & PI’s to discard all unwanted materials in a specified area.
- Work with D&C to prepare area for new tenant by patching, painting, modifying, cleaning & inspecting the space.
Work in Partnership with the Project Managers for JHH Facilities, Housekeeping, Design & Construction Teams
- Provide guidance to leaders throughout projects to completion; collaborate with departments to determine scope of work, review with D&C, analyze project quote to ensure it is within budgetary limits and negotiate with departments how to minimize cost but maintain requested end result.
- Provide guidance to departments and insight as to how to maximize their space for functionality and aesthetics as well as keeping it within budget constraints.
Work with basic science administrators to maintain and update business continuity plans and research crisis/incident management for the basic sciences:
- Work directly with Sr. Director of Emergency Management to provide current Inventory of research space and plan provisions for lab space, animals, equipment & science in the event of a disaster.
- Provide alternatives and back-up solutions for outages that would affect freezers and animals.
Special Knowledge, Skills & Abilities
- Position requires flexibility. Ability to work independently and manage multiple tasks, self-motivated, strong interpersonal skills.
- Proficiency in Microsoft Word and Excel; database and spreadsheet knowledge.
- Excellent oral and written communication skills.
- Detail oriented and excellent organizational and time management skills required.
- Excellent troubleshooting skills.
Minimum Qualifications
- Bachelor’s Degree required. Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Five years of related experience.
- Ability to work effectively with internal and external contacts.
- Ability to work with a diverse group of people at all levels in the organization.
Preferred Qualifications
- Position requires flexibility. Ability to work independently and manage multiple tasks, self-motivated, strong interpersonal skills.
Classified Title: Operations Manager
Working Title: Operations Manager - Basic Sciences
Role/Level/Range: ATP/04/PF
Starting Salary Range: $83,100 - $114,230 - $145,360 annually
(Commensurate with experience)
Employee group: Full Time
Schedule: 37.5
Exempt Status: Exempt
Location: School of Medicine - East Baltimore Campus (Hybrid)
Department name: SOM Basic Science Consortium
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University’s
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate
degree credits (semester hours) or 18 graduate degree credits may
substitute for one year of experience. Additional related
experience may substitute for required education on the same basis.
For jobs where equivalency is permitted, up to two years of
non-related college course work may be applied towards the total
minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate’s conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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