Special Events and Communications Coordinator - Office of the Provost

Special Events and Communications Coordinator - Office of the Provost

Requisition Number: 20122592
Type of Employment: Full-Time Regular
Number of Months:
Months Employed: June to May
Number of Hours per Day/Week: 8/40
Daily Hours:

Summary Position
The Special Events and Communications Coordinator will be responsible for the planning and implementation of numerous academic affairs events as well as provide leadership and assistance in a variety of campus wide events. This position will contribute to communication from the provost's office and maintain timely and accurate information on the provost office website. The Special Events and Communications Coordinator will also handle a variety of reports and awards for the provost office.

Benefits of Working at Elon University

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
  
  
• Immediate tuition remission for employees.
  
  
• Retirement plan with an 8 percent contribution from the university.
  
  
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
  
  
• Free use of campus fitness facilities.
  
  
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
  
  Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
  
  Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
  
  Education Requirements
  Bachelor’s degree required.
  
  Degree/Major:
  Length of Experience:
  Supervisory Experience: Yes
  
  Supervisory Experience Detail
  
  
  Special Skills or Experience
  Must be a self-starter.
  The ability to work independently.
  The ability to effectively handle multiple tasks.
  Have strong organizational skills.
  
  
  
  Special Instructions to Applicants
  
  
  Posting Date: 05/31/2023
  Closing Date:
  Open Until Filled: Yes
  
  General Purpose of Position
  The Special Events and Communications Coordinator will be responsible for the planning and implementation of numerous academic affairs events as well as provide leadership and assistance in a variety of campus wide events. This position will contribute to communication from the provost’s office and maintain timely and accurate information on the provost office website. The Special Events and Communications Coordinator will also handle a variety of reports and awards for the provost office.
  
  Essential Duties and Responsibilities
  Event Coordination (45% of time)

• Works closely with community partners across campus to plan, implement and communicate Elon’s planning week.
• Works with the president’s office and cultural and special programs to lead New Student Convocations, Faculty and Staff awards luncheon, Years of Service, Commencement and other university events as needed.
• Serves as the academic affairs representative for homecoming and family weekend events. This includes arranging mini-classes, meetings with faculty, and other academic programming.
• Plans and implements events sponsored by the provost’s office
• Collaborate with IT, moving and setup, facilities management, and other campus offices, as needed, to ensure appropriate event support

Academic Affairs Communication (40% of time)

• Communicates effectively with all campus constituents, including members of senior staff; deans; and faculty to ensure all parties know their roles and responsibilities at the event
• Alerts campus of upcoming events
• Assists with development of the provost report and years of service tributes and shares them with appropriate offices
• Maintains a calendar and examples of standard annual communications from the provost’s office and assists the provost with timely communication
• Communicate office hours request to campus
• Manages the provost office website

Other Administrative duties (15% of time)

• Assisting with the Student Perceptions of Teaching and Class Climate process for courses
• Run and distribute the GPA reports
• Facilitate the awards process for various faculty and student awards
• Facilitate the faculty emeritx nomination process
• Other faculty and provost reporting as needed

Other duties as assigned



Education and Experience
Bachelor’s Degree

Does this position require driving for the university? No

Additional Information


To apply, visit https://elon.peopleadmin.com/postings/9520

Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.

Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon’s experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs “Focused on Student Success.” Elon’s more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.



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