Buyer 2

Buyer 2

Job no: 531868

Work type: Classified Staff

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Student Life/Services

Department: University Housing
Classification: Buyer 2
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

Review of Applications Begins

June 14, 2023; position open until filled

Special Instructions to Applicants

Please make sure to include ALL applicable experience on your resume.

Department Summary

Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates, and graduate more quickly.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to supporting student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, and social and academic programs for the entire student body to develop community leaders, innovators, and change-makers who will enrich the future.

We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100 Million educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Position Summary

The Buyer 2 position provides professional buyer services and support to warehouse operations in coordination with University Housing's Business Office and Carson Warehouse locations. This position performs daily duties related to purchasing, review of requisitions for compliance, creation of purchase orders, use of procurement cards for order placement, vendor follow-up, returns, order tracking, and inventory control. These duties will include filing purchase orders (PO) and reconciling procurement card (P-Card) transaction paperwork; providing data entry support using computerized inventory control software and/or other programs as department processes change; Sorting, organizing, and preparing products/materials for distribution; Assisting with warehouse organization by maintaining clean and safe work areas; Providing a high level of customer support with an emphasis on positive customer experiences.

This position will require attention to detail, typing, data entry, filing, keeping accurate records, and coordinating paperwork flows between purchasing, warehouse, and accounting departments. The Buyer 2 position will maintain records of transactions for accountability in accordance with statutory requirements, university policy, and general accounting principles and procedures. Team members are exposed to cross-training by way of inquiry, problem-solving, and general day-to-day requirements of the position.

The duties of the Buyer 2 will also include asset management including tagging/tracking of assets according to the UO Property Control Policy. In addition, management of surplus property will be done in accordance with University Housing and UO Surplus Property Policy.

The Buyer 2 position utilizes typical warehouse equipment and assists with receiving of products/materials by checking packing lists against POs or P-card paperwork; Position assists with deliveries using box trucks or utility vehicles as needed.

This is a full-time, 12-month position, and reports to the Asst. Director of Purchasing, Contracts & Accounting. The position will work primarily from the Carson Warehouse and Bean Hall Business Office.

Special Requirements:

• Ability to qualify for and maintain a UO driver certification, within 30 days of employment. This includes maintaining a valid driver's license throughout employment in this position.
  
• Ability to become UO Forklift Certified within six months of employment.
  
  Minimum Requirements
  
  
• Two years of full-time purchasing experience which must include using purchasing practices, procedures, and techniques such as determining specifications, placing purchase orders, and processing requisitions; AND
  
• A Bachelor's degree in Business Administration or a closely-related field or three more years of relevant experience.
  
  Professional Competencies
  
  
• Knowledge of warehouse operations and computerized inventory control procedures.
  
• Ability to work with a high level of productivity and accuracy.
  
• Ability to pay close attention to detail.
  
• Ability to provide superior customer service.
  
• Ability to take initiative, looking for what needs to be done and doing it.
  
• Ability to learn and become efficient in AiM by Asset Works software which currently serves as our purchasing, inventory control, and accounting program.
  
• Proficiency with computer-based software including Word, Excel, and Windows and the ability to learn University electronic processes.
  
• Ability to work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
  
• Ability to model the highest ethical standards.
  
  Preferred Qualifications
  
  
• Experience and training in public purchasing and contracting policies and procedures.
  
• Experience using computerized software for purchasing & inventory control.
  
• Working knowledge and experience using the University of Oregon Purchasing Portal or similar purchasing/contracting system.
  
• Experience and proficiency with common computer programs including Microsoft Office.
  
• Experience operating a forklift.
  
• Experience driving a delivery truck (box truck with liftgate).
  
• Experience with the University of Oregon, State, and Local Purchasing Policies.
  
• Experience in Public Procurement.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/531868/buyer-2
  
  
  
  jeid-7ca9b505088ad548b12d68ca7d2a1014