Executive Assistant

Job Summary

The Renée Crown Wellness Institute is an interdisciplinary research institute committed to promoting the mental health and wellness of children, youth and the families and educators who support them. Current key areas of research include the study of mindfulness, compassion, belonging, and agency. Our key research areas aim to address disparities in mental health, wellness, and education due to gender, race, ethnicity, linguistic diversity, geography, income, and other structural and systemic inequities. We encourage applications for an Executive Assistant to support the Institute Director and Associate Director. This position provides administrative and support responsibilities, scheduling, event assistance, and special projects.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Crown Institute ’s research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, and educators. Scholars in multiple subject areas work together and in partnership with families, teachers, young people, and community members. The overall approach to the study of wellness in the Institute foregrounds the importance of contextual factors and addresses disparities in access to health and education, such as those related to gender, race, ethnicity, sexual orientation, language, geography, or other forms of identity. Current areas of Crown Institute work include, but are not limited to, participatory action research with Latinx families, mindfulness and compassion among educators and youth, and factors that support young people’s sense of belonging and agency in communities and schools. Future research may build upon existing areas of research in the Crown Institute or may explore new areas not currently represented. Our founding team brings together faculty from the Department of Psychology and Neuroscience in the College of Arts and Sciences and faculty from the School of Education.

What Your Key Responsibilities Will Be

Director Support:

• Assist the Institute Director with scheduling; managing and prioritizing correspondence; managing information and task flow; taking minutes during meetings and sending follow-up as needed; handling Advisory Board and other confidential materials; working closely with other teams including the advancement team; organizing and maintaining electronic and paper records to ensure information is organized and easily accessible; coordinating travel; processing travel reimbursements and purchasing card and travel card transactions; working with printers and designers for production and distribution of materials including PowerPoint presentations, print and digital assets; providing support for events that directly impacts the Institute Director; establishing and monitoring Asana project management boards and task completion including maintaining a system to ensure that all key items that impact the Director are on track; providing regular updates and reports to the Director.
• Represent Director as the point of contact for team members and external partners.

Associate Director Support:

• Assist the Institute Associate Director with scheduling, coordinating travel, processing travel reimbursements, processing purchasing card and travel card transactions, and other general support duties.

What You Should Know

• This position offers a hybrid work modality with 2-3 days of remote work per week.

What We Can Offer

• The hiring range for this position is $55,000-$70,000 annually. Relocation funds are available for eligible candidates.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be ambitious. Be impactful. Be Boulder.

What We Require

• Bachelor's degree or an equivalent combination of education and/or experience.
• Two years of experience supporting managerial or operational functions.

What You Will Need

• Excellence in integrity, responsibility and ethics in administrative duties and professional relationships, including but not limited to attention to detail with regard to compliance with ethical and professional standards and guidelines and handling of confidential and critical matters; excellent judgment and skills to identify problems and to develop solutions effectively and efficiently; excellent time management skills, with the capacity to flexibly meet challenges as they arise, prioritize tasks and set timelines, and excellent follow through on commitments and timelines; takes personal responsibility for decisions, actions, and failures.
• Dedication to inclusive excellence including being oriented to equity, diversity, inclusion and accessibility, as evidenced by actively welcoming and encouraging participation of all members of Institute teams and communities, accepting and honoring diverse perspectives, and continually building skills to identify and help mitigate personal and institutional biases and barriers to inclusion.
• Dedication to innovation, including the ability to think critically and creatively to solve problems or try innovative approaches; engages in continuous learning to promote personal and Institute growth; adapts to change.
• Excellent collaboration skills, including the ability to identify clearly how the employee’s work supports the mission of the Institute and the university; to work collaboratively with diverse groups of faculty, staff, community members, and other Institute partners, to value and incorporate diverse perspectives; and to remove barriers to solving problems.
• Excellent communication skills; ability to adjust communication style for setting and audience; attentive listening and consistent expression of respect for others’ unique backgrounds and perspectives; ability to encourage and support the expression of diverse viewpoints; ability to engage in candid and constructive dialogue on difficult topics.
• Organizational skills and great time management skills with the ability to thrive independently and seek guidance appropriately.
• Ability to learn and respond quickly to situations that arise on a day-to-day basis.
• Ability to apply strong teamwork skills to the daily management of tasks.
• Ability to interpret administrative policies and procedures.
• Proficiency with Microsoft Office suite.

What We Would Like You to Have

• Demonstrated experience in a work setting that requires high quality, flexibility, excellent customer service, and strong interpersonal skills.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by 6/11/2023 for first consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu